Executive Secretary, Chief Development Officer

Executive Secretary, Chief Development Officer

Malaysian Communication and Multimedia Commission (MCMC) – Sepang, Selangor

Job Summary
The Executive Secretary to the Chief Officer is responsible for providing comprehensive support to the Chief Officer in managing the Chief's office/sector operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Job Responsibilities:

1. Complete a broad variety of administrative tasks that facilitate the Chief Officer's ability to effectively lead the organization including sophisticated calendar management.
2. Act as a liaison and provide support to the Chief Officer.
3. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Chief Officer, including those of a highly confidential or critical nature.
4. Work closely with Division/Department under the respective Chief Officer, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
5. Handle and prioritize all outgoing or incoming correspondence for the respective Chief Officer (e-mail, letters, packages, etc.).
6. Manage all travel and accommodation arrangements for the Chief Officer including but not limited to itinerary and agenda arrangements, scheduling and booking of transportation, arranging lodging and meeting accommodations, and travel claims.
7. Responsible for handling and maintaining all confidential documents, paper, and electronic records within the respective Chief Officer's purview and ensure its control, security, accessibility, and timeliness.
8. Conduct research and prepare reports or presentations as assigned by the Chief Officer.
9. Monitor Cluster/Sector KPI to ensure alignment with milestones.
10. Monitor expenditure based on the approved annual budget for effective utilization by all divisions within the Cluster/Sector.
11. Prepare any correspondence, memos, or letters as assigned by the Chief Officer.
12. Manage special projects or special tasks for the Chief Officer and any other tasks as instructed.

Qualification & Work Experiences
1. Bachelor's Degree or Professional Degree in Business Studies/Administration/Management, Secretarial or other related qualifications from a reputable university with a minimum CGPA of 3.0.
2. Minimum of 2 years relevant working experience in the related field is preferred for this position.
3. Proven experience as an executive secretary or similar administrative role.
4. In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of the relevant industry.
5. Familiarity with basic research methods and reporting techniques.
6. Excellent organizational and time management skills.
7. Outstanding communication and negotiation abilities.

Technical Competencies/Skills
• Knowledge of C&M industry and SKMM regulatory framework and functions
• Project Management
• Writing skills
• Presentation skills

Candidate must be willing to work in Cyberjaya.