Executive — Contracts cum Procurement Officer

Executive — Contracts cum Procurement Officer

JOB SUMMARY
To oversee all aspects of the procurement process, from sourcing suppliers to contract negotiation and management, ensuring timely and cost-effective procurement while maintaining compliance with regulations and organizational policies. Effective communication with internal stakeholders and suppliers, as well as strategic decision-making to optimize value and mitigate risks, are key components of this role. In addition, responsibilities include overseeing the entire lifecycle of contracts, from initiation to renewal or termination, drafting and reviewing contract documents, preparing monthly interim claim certification, assessing subcontractor's and vendor's claims, final claim certification, and identifying potential variations to the Contract.

DUTIES AND RESPONSIBILITIES

• Contract Administration: Oversee the entire lifecycle of contracts, from initiation to renewal or termination, ensuring adherence to timelines and milestones. Draft and review contract documents, ensuring accuracy, clarity, and compliance with legal requirements and company policies. Maintain accurate records of contracts, including amendments, extensions, and terminations. Prepare and submit interim claim certificates to clients in a timely manner and process all supplier's and subcontractor's payments. Resolve any contractual disputes in collaboration with legal and project implementation departments.
• Cost Estimation and Budgeting: Prepare estimation of project costs and budget by ensuring accuracy and alignment with project goals.
• Quantity Take-offs:Analyze drawings and specifications to prepare detailed quantity take-offs for materials, labor, and equipment.
• Cost Control:Monitor project costs throughout the construction lifecycle, identifying variances and ensuring that project costs are within budget.
• Procurement Management:Oversee the procurement process, including sourcing materials and subcontractors, negotiating contracts, and ensuring timely delivery within budget constraints.
• Sourcing and Procurement:Identify, evaluate, and select suppliers/vendors for goods and services required by the organization.
• Contract Management: Draft, review, negotiate, and finalize contracts with suppliers and vendors, ensuring terms and conditions meet organizational needs and legal requirements.
• Cost Management:Analyze costs, negotiate pricing, and implement cost-saving strategies to maximize value for the organization.
• Risk Management:Assess and mitigate risks associated with procurement activities, such as supplier reliability, quality issues, and supply chain disruptions.
• Compliance: Ensure contract and procurement activities adhere to relevant laws, regulations, industry standards, and organizational policies, including ethical sourcing practices.
• Documentation and Reporting: Maintain accurate records of procurement transactions, contracts, and vendor performance, providing regular reports to management.
• Supplier Relationship Management:Develop and maintain relationships with suppliers and vendors to ensure quality, timely delivery, and cost-effectiveness.
• Conflict Resolution:Resolve any disputes or issues that arise during the procurement process, such as discrepancies in delivery or quality of goods/services.
• Collaboration: Work closely with internal stakeholders to understand their requirements and provide effective procurement support.
• Adhere to Company's Policies and Procedures:Ensure compliance with company's policies and procedures at all times and maintain a high level of commitment and discipline.
• Continuous Improvement:Identify opportunities to streamline procurement processes, improve efficiency, and enhance overall procurement performance. Continuously seek opportunities to enhance processes, tools, and methodologies to improve efficiency, accuracy, and effectiveness in quantity surveying practices and procedures.
• Carry Out Tasks as Instructed:Perform any other tasks or duties as instructed by superiors.