Executive - Company Secretarial

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Job Responsibilities:

• To prepare Circular Resolutions, Annual Returns and statutory forms/documents.
• To ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia within the stipulated deadlines.
• To monitor and ensure statutory records/registers are properly kept and updated.
• To prepare documents/forms for certification by the Company Secretary and opening of Bank/CDS Accounts and change of authorised signatories (including updating of these accounts).
• To arrange for signatures on resolutions/minutes/documents, including follow-up and filing of the same in the minutes books/relevant files. To also assist in drafting minutes of meetings as assigned.
• To attend and/or assist in organizing Board/Committee Meetings and General Meetings, as well as preparation of agenda papers/meeting files for these Meetings.
• To assist the superior in the administrative matters relating to compliance with the Company’s Memorandum and Articles of Association, Joint Venture/ Shareholders’ Agreement, Companies Act 2016, Securities Commission Guidelines, Bursa Malaysia Securities Berhad Listing Requirements.
• To liaise with external auditors during audit review and to provide information as requested by them, as well as external company secretaries/lawyers for overseas subsidiaries on secretarial matters.
• Any other duties as and when assigned from time to time.

Job Requirements:

• Candidate must possess at least a Professional Certificate, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Secretarial, ICSA or equivalent.
• Required language(s): English.
• Familiar with Companies Act 2016.
• Applicants must be willing to work in Bandar Sunway.
• Willing to work on a contract basis.

Only shortlisted candidates will be contacted.