Executive Assistant to CEO

Job Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Organize and coordinate meetings, conferences, and events, ensuring all materials and logistics are in place.
• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Handle confidential and sensitive information with utmost discretion.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft, review, and manage email and written communications for the CEO.
• Facilitate communication between the CEO and department heads, ensuring smooth information flow.
• Assist in strategic initiatives by conducting research and preparing summaries.
• Support the CEO in following up on key projects and ensuring deadlines are met.
• Work closely with cross-functional teams to align activities with business priorities.
• Coordinate special projects, corporate events, and board meetings as required.
• Oversee office administration related to the executive office.
• Manage and track expense reports, invoices, and budgets related to the CEO’s office.

Minimum Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum 4 years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Fluent in Chinese (Mandarin or other dialects), Bahasa Melayu and English.
• Experience in the entertainment, hospitality, or theme park industry is an advantage.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• High level of professionalism, discretion, and problem-solving skills.