Executive Assistant to CEO

Executive Assistant to CEO (Remote – with Asia-Pacific Travel)

Location: Remote (Malaysian national preferred)
Industry: Marketing, Creative, Communications
Languages: English & Mandarin (Fluent)

About the Role

We're looking for a highly independent and sharp Executive Assistant to support our CEO in a dynamic, fast-paced regional marketing environment. This is a fully remote role with exciting opportunities to travel to Singapore, Shanghai, Bali, the Middle East, and other East Asian destinations for work-related events.

Key Responsibilities

1. Manage the CEO’s remote schedule, cross-border meetings, and travel plans
2. Coordinate communications across multiple time zones
3. Basic data research and email outreach
4. Assist in preparing reports, decks, presentations, and follow-ups
5. Join key virtual meetings, take clear notes, and track action items
6. Communication with our Shanghai team members
7. Assist in setting up a South Korean office
8. Help streamline processes and support special projects across regions
9. Occasional help in developing film projects and applying for film grants
10. Handle confidential matters with professionalism and discretion

What We’re Looking For

1. 1–3 years of experience as an Executive Assistant, Admin Assistant, or in a similar support and/or junior role
2. Fluent in English and Mandarin (spoken and written, this is essential as the role involves frequent communication with teams and the CEO, who primarily use Mandarin as the working language.)
3. Highly organized, detail-oriented, and able to manage competing priorities
4. Self-starter with strong independence and judgment
5. Excellent team player with a service-first mindset and strong communication skills
6. Comfortable working across cultures and time zones

Bonus Points

1. Previous experience in marketing, creative agencies, or regional teams
2. Understanding of Chinese social media including WeChat, RedNote, Douyin

What We Offer

1. Fully remote role with autonomy and flexibility
2. Travel opportunities to key cities in Asia and the Middle East
3. Work with an inspiring, fast-moving leadership team
4. Work with one of the top advertising professionals in Asia
5. Competitive salary with growth opportunities in a regional environment

About Us

Founded in 2013, Metric Design Studio (MDS) is a multi award-winning digital marketing agency based in Shanghai and Singapore. We specialize in hospitality & tourism marketing and work with some of the world's biggest hospitality brands and tourism boards. The mission of MDS is to become the most important hospitality & tourism marketing company in Asia. You will be joining a team of 20 other highly motivated and passionate marketers in the region.

About the CEO

The CEO is recognized as one of the top advertising executives in China and is an honoree of Campaign Asia-Pacific's 40 Under 40 award. In addition to leading multiple companies, he is also an award-winning film producer.