Executive Assistant & Office Manager

This position will play a pivotal role as both the Executive Assistant to the CEO, President/COO, and CFO, while ensuring the smooth day-to-day operation of our Denver office.

Responsibilities:

• Provide administrative support to the CEO, President/COO, and CFO: manage calendars, schedule meetings, coordinate travel arrangements, and submit expense reports.
• Attend certain meetings as needed; take and distribute detailed notes.
• Act as a point of contact between executives and internal/external stakeholders, maintaining confidentiality and demonstrating confidence, professionalism, and poise in private conversations, public engagements, and client-facing scenarios.
• Proficiently handle complex scheduling and meeting coordination across multiple time zones.
• Provide logistical and administrative support for executive and leadership offsites and visits to the Denver office, as needed.

Office Management Duties:

• Oversee the day-to-day operations of the office to ensure a productive and well-organized environment.
• Manage office supplies, kitchen stock, equipment, and vendor relationships to maintain a functional workspace.
• Act as the primary point of contact for building management, maintenance, mailing, shipping, supply orders, and general office needs.
• Serve as the first point of contact for visitors, ensuring a welcoming and professional experience.
• Coordinate company events, meetings, team lunches, and celebrations, fostering a positive and inclusive office culture.
• Implement and maintain office policies and procedures, ensuring compliance with company standards.
• Coordinate with third parties as needed for IT related issues (i.e. computer issues, network issues, etc.).

Other Duties & Responsibilities:

• Assist with onboarding new employees, including workspace setup and administrative orientation.
• Handle ad hoc administrative tasks and special projects as needed to support the team.

Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or similar administrative role.
• Exceptional organizational and multitasking abilities, with acute attention to detail.
• Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite and Google Workspace.
• A proactive, resourceful, and problem-solving mindset.
• Positive attitude and flexibility, with a willingness to take on additional tasks or responsibilities as needed.
• Demonstrated ability to operate within budgets.
• You may be required to work outside of standard business hours to align with executive schedules and provide support to them and/or the office space, from time to time.
• Experience in a fast-paced, growth-oriented environment is preferred. Thrives in this type of environment and has a growth mindset. Proven ability to handle multiple, and at times, competing priorities.