Executive Assistant & Office Manager

Description

Hi, we’re Actabl.

Are you excited about a career in SaaS that has a direct effect on the hospitality industry? This might be the perfect opportunity for you! Our mission is to empower the people that power hospitality. We’re on a journey to provide better solutions for hotel companies as the world around us evolves and changes related to using technology, finding labor, and maximizing profits. We give hoteliers actionable insights to know what to do, the tools to do it, and the visibility to know it worked. We bring together powerful hospitality tech solutions to maximize profits for more than 10,000 properties in hospitality markets around the world.

Our Valued Behaviors

• Start with People: We are in the hospitality business and hospitality starts with people. This impacts both our being and our doing.
  • Being: We are responsible for building relationships, earning trust, and having fun. These things are fundamental to hospitality.
  • Doing: We will succeed if we start with great people working as one team. Empower others, speak the truth with care, and go together.
• Demand Integrity: Be trustworthy, be ethical, and be consistent whether someone is watching or not. Demand integrity of yourself and others to build the fabric of a high-integrity organization.
• Delight the Customer: We aim to delight our customers in the same way our customers aim to delight their guests. The question is not if completed a process or hit a metric, the question is whether or not the customer is delighted.
• Champion Innovation: We compete in the game of change and win through innovation. Think big and then think bigger when it comes to the innovation required to tackle the problems our customers face daily.
• Make it Happen: We show up prepared, care about the details, and follow through. Don't get distracted. Don't stop at blockers. Don't make excuses. Find a way and drive until it is done.

Your Role - Come join Our Team!

In this role you will:

This position will play a pivotal role as both the Executive Assistant to the CEO, President/COO, and CFO, while ensuring the smooth day-to-day operation of our new downtown Denver office.

Typical Functions:

Executive Assistant Duties:

• Provide administrative support to the CEO, President/COO, and CFO: manage calendars, schedule meetings, coordinate travel arrangements, and submit expense reports
• Attend certain meetings as needed; take and distribute detailed notes
• Act as a point of contact between executives and internal/external stakeholders, maintaining confidentiality and demonstrating confidence, professionalism, and poise in private conversations, public engagements, and client-facing scenarios
• Proficiently handle complex scheduling and meeting coordination across multiple time zones
• Provide logistical and administrative support for executive and leadership offsites and visits to the Denver office, as needed

Office Management Duties:

• Oversee the day-to-day operations of the office to ensure a productive and well-organized environment
• Manage office supplies, kitchen stock, equipment, and vendor relationships to maintain a functional workspace
• Act as the primary point of contact for building management, maintenance, mailing, shipping, supply orders, and general office needs
• Serve as the first point of contact for visitors, ensuring a welcoming and professional experience
• Coordinate company events, meetings, team lunches, and celebrations, fostering a positive and inclusive office culture
• Implement and maintain office policies and procedures, ensuring compliance with company standards
• Coordinate with third parties as needed for IT related issues (i.e. computer issues, network issues, etc.)

Other Duties & Responsibilities:

• Assist with onboarding new employees, including workspace setup and administrative orientation
• Handle ad hoc administrative tasks and special projects as needed to support the team

Requirements

Ideal Skills, Experience, and Competencies:

• Proven experience as an Executive Assistant, Office Manager, or similar administrative role. Experience supporting C-Suite and Senior leadership is required.
• Exceptional organizational and multitasking abilities, with acute attention to detail.
• Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite and Google Workspace.
• A proactive, resourceful, and problem-solving mindset.
• Positive attitude and flexibility, with a willingness to take on additional tasks or responsibilities as needed.
• Demonstrated ability to operate within budgets.
• You may be required to work outside of standard business hours to align with executive schedules and provide support to them and/or the office space, from time to time.
• Experience in a fast-paced, growth-oriented environment is preferred. Thrives in this type of environment and has a growth mindset.
• Proven ability to handle multiple, and at times, competing priorities.

Work Environment:

This position will be located in our Denver, CO office. Candidates outside the Denver Metro Area will not be eligible.

Compensation Package:

Qualified candidates can expect a salary range of $65,000 to $85,000 depending on experience.

Our benefits program offers a variety of coverage options, perks, discounts to support work-life balance and help our team members maintain their physical, mental, and financial health. All Actabl team members are eligible for the following benefits:

Health & Wellness

• Medical, dental, and vision insurance plans for employees and dependents
• Employer-paid Life and AD&D, Short-Term Disability, and Long-Term Disability
• Employee Assistance Program (EAP) provides counseling for a variety of needs

Financial Wellbeing

• Marketable base salary, competitive bonus structure, and MPI program
• Retirement plan and 401(k) match

Flexibility & Time Off

• Unlimited discretionary time off hours to be used when needed
• 10 paid holidays per year
• Company wide Winter Recess between Christmas Eve and New Years Day
• 12 weeks of parental leave for birthing and non-birthing parents

If you’re excited about our mission in empowering hospitality through technology, apply to join the Actabl team today!

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Actabl is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees. You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.