Executive Assistant, Global Private Equity

Executive Assistant, Global Private Equity

• Global Private Equity & Family Offices
• Biz Admin Support & Regional Events Coordination
• Rewarding Bonus & Multicultural Environment

Our Client

Representing multiple Global Private Equity & Family Offices to search for EA for Regional MDs in charge of Investment and Institutional Clients Relations.

Job Duties

• Provide full spectrum of business administration & secretarial support including calendar management, T&E, desktop research and database management.
• Support rapid expansion which covers institutional clients’ events/roadshow logistics and office renovation coordination that requires extensive liaison with clients, headquarters, and vendors.
• Oversee all aspects of facility management and security for the HK Offices by supervising a small team.
• Responsible for office renovation, relocation, and workspace planning.
• Manage physical security, safety, and CCTV/access control of HK Branch by closely monitoring the service standards of vendors.
• Provide one-on-one business management and project administration support to the COO.
• Accountable for calendar management, event logistic coordination, and timely production of dashboard reports.
• Report to the Regional Head of Investors Relations and work along with the professional Investor relations team in Hong Kong.
• Provide the full spectrum of IR support from calendar management to organizing investor meetings, conferences, and roadshows across multiple time zones in the US, Europe & AP region.
• Ensure smooth logistics and timely support by resolving internal & external clients’ enquiries.
• Facilitate office renovation and expansion for the HK branch with 400 employees.
• Work closely with the IT department on scheduling of renovation.

Requirements

• Well qualified graduate with 8 years+/- relevant EA, business management & IR experience earned from international financial institutions.
• Resourceful with strong problem-solving, organization, and communication skills in English and Mandarin.
• Adaptive to working in a highly multi-cultural & fast-paced international environment.
• Coordinate Senior Director's business schedules and appointments, ensuring seamless coordination with internal and external stakeholders.
• Organize domestic and international travel arrangements, including work visas, flights, accommodations, and transportation.
• Prepare, translate, and assist with confidential and sensitive documents, presentations, and reports.
• In-house Permanent Role with International Bank.
• Work-life Balance, Great Benefits & Friendly Team.