Executive Assistant

About 23 hours ago, from Jobstreet Malaysia

A globally recognized expert in healthcare safety and technology. We partner with healthcare organizations to identify and mitigate risks, optimize operations, and enhance patient care.

Responsibilities

• Schedule appointments, meetings, and travel arrangements on behalf of the senior-level executives.
• Manage the executive's calendar and always maintain a clear overview of their schedule.
• Ensure the Executives attend the scheduled events on time.
• Prioritize tasks based on urgency and importance.
• Anticipate potential conflicts and reschedule meetings as needed.
• Handle selected incoming and outgoing correspondence, including email, phone calls, and letters where appropriate.
• Screen calls and filter out irrelevant messages to protect the executive's time.
• Research and book travel arrangements for the executive according to company policies and procedures.
• Handle travel documents, visas, and other logistics.
• Anticipate travel delays, changes, or cancellations and react accordingly.
• Coordinate with airlines, hotels, and other travel providers to ensure that the executive has everything they need for a smooth and successful trip.
• Manage small projects and tasks as assigned by the executive.
• Prepare presentations, reports, and other documents as needed.
• Coordinate with team members to ensure project completion.
• Track project progress and report back to the executive.
• Anticipate and resolve potential roadblocks.

Requirements

• Minimum 5+ years of experience as an Executive Assistant or in a similar role.
• Bachelor’s degree in business administration, or other studies with proven experience in a similar capacity to Executive Assistant.
• Must be able to communicate (read, speak, write) in Chinese language due to business requirements.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality in all communications and interactions.
• Excellent attention to detail and ability to prioritize tasks.
• Excellent organizational and time management skills.
• Self-starter with critical thinking skills.
• Positive and professional demeanor.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office suite of products.