Executive Assistant

Job Responsibility

• General Administrative Support
• Maintain company records, filing systems, and documentation.
• Assist in drafting and preparing official correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails, phone calls, and letters.
• Provide administrative support to senior management and other departments as needed.

External Coordination & Media Relations

• Liaise with the Mall Management Team, media, and press for collaborations.
• Handle pre-launch inquiries before new product launches.
• Organize and coordinate promotional events, product launches, and roadshows.
• Build and maintain good relationships with external partners, vendors, and stakeholders.

Monitoring

• Collaborate with the sales team to develop sales collateral and promotional materials.

Sales & Lead Generation Support

• Provide support for lead generation and customer acquisition efforts.
• Assist the sales team with administrative tasks, including proposal preparation and customer follow-ups.
• Maintain and update customer databases and sales records.

Finance & Payment Coordination

• Assist in invoice processing, payment follow-ups, and petty cash management.
• Coordinate with finance and accounts teams on budget tracking and expense reporting.
• Ensure timely submission of financial claims and reimbursements.

Other Duties as Assigned

• Support special projects and company initiatives as needed.
• Assist in ad-hoc administrative tasks assigned by management.

Job Requirements

• Diploma or Degree in Business Administration, Communications, or a related field.
• Minimum 3-5 years of experience in an administrative role.
• Ability to work independently with minimal supervision while staying proactive and detail-oriented.
• Strong written and verbal communication skills.
• Strong communication skills in English, Malay, and Mandarin.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong time management skills and ability to handle multiple tasks efficiently.

Job Benefits

• EPF, SOCSO, EIS, PCB
• Annual Leave
• Medical Leave
• Medical Claim
• Public Holiday closed (Refer to the company list)
• Annual Increment (depends on performance)
• Annual Performance Bonus
• Career advancement opportunities to managerial roles.
• 5 Working Days
• Company Trip.

Salary & Compensation

• Salary will be based on the candidate’s marketing skills, work experience, and ability to work independently.