Executive Assistant

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As an executive assistant for a managing director, your role is crucial in providing comprehensive administrative support to the Executive Director, and assistance to ensure the smooth quality functioning of the overall operations.

Responsibilities :

Executive Assistant

• Provide comprehensive administrative support to Executive Director, including managing calendars, scheduling appointments, and coordinating meetings.
• Handle correspondence, including drafting emails, letters, and reports on behalf of Executive Director, and ensure timely responses to inquiries.
• Arrange travel logistics, such as booking flights, accommodations, and transportation for executives.
• Maintain confidential files and records, including sensitive information, contracts, and agreements.
• Prepare meeting agendas, take minutes, and distribute relevant documents.
• Conduct research, gather data, and prepare reports or presentations for executives.
• Assist with project coordination, monitoring progress, and providing updates to Executive Director.
• Act as a liaison between executives, internal teams, and external stakeholders, fostering effective communication and relationship management.

Quality Assurance

• Preparing and implementing quality assurance policies and procedures.
• Conducting regular inspections and quality tests.
• Assist operations by tracking, documenting, and reporting quality levels as well as CSR, environmental, and health and safety KPIs.
• Identifying and resolving workflow and operational issues.
• Ensuring compliance with standards and safety regulations.
• Address and discuss issues and proposed solutions with superiors.
• Recording quality assurance activities and generating audit reports.
• Providing recommendations for process improvement.
• Prepare and create training materials and operating manuals.

Requirements and skills

• Experience in the industry or a bachelor’s degree in business, hospitality, or a related field.
• Proven work experience as a Quality Assurance Specialist or Executive Assistant or similar role.
• Deep knowledge of quality assurance terminology, methods, and tools.
• Excellent analytical, problem-solving, and decision-making skills of tools, methods and concepts of quality assurance.
• Solid knowledge of relevant regulatory standards.
• Good communication skills, both verbal and written.
• Strong attention to detail.
• Relevant training and/or certifications as a Quality Assurance Specialist.

• Looking for candidates available to work:
  • Monday: Afternoon, Morning, Evening
  • Tuesday: Afternoon, Morning, Evening
  • Wednesday: Afternoon, Morning, Evening
  • Thursday: Afternoon, Morning, Evening
  • Friday: Afternoon, Morning, Evening
  • Saturday: Afternoon, Morning, Evening
  • Sunday: Afternoon, Morning, Evening
• 2-3 years of relevant work experience required for this role.
• Working rights required for this role.
• Expected start date for role: 01 February 2025.
• Expected salary: RM3,500 - RM5,000 per month.

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