Executive Assistant

Founded in 1964, BDO in Malaysia is one of the five largest professional services firms providing Audit & Assurance, Advisory, Tax and Business Services & Outsourcing (BSO) to businesses ranging from established multinational conglomerates to growth-oriented organisations, whether public or private.

BDO’s distinctive reputation is built upon our commitment to all our stakeholders that what matters to them, matters to us. And in building a successful business, a culture of people is the centerpiece of our business Because Relationships Matter. This really resonates with us and is supported by four main components: People, Development, Purpose and Recognition.

People - We create a supportive and collaborative environment built on trust.

Development - We are committed to nurture our people to grow professionally and personally. We simply believe ‘Your Career Our Journey’.

Purpose - We empower our people to make a positive difference in our organisation ~ for themselves.

Recognition - We have a strong local presence under the network of a growing global BDO organisation and a credible brand.

Overview

The Executive Assistant supports the Executive Director in driving strategic initiatives and ensuring efficient governance, contributing to the organization’s overall success.

We are seeking an experienced and highly organised Executive Assistant to provide executive support to the Executive Director of BDO. The ideal candidate will have a proven track record of supporting C-suite executives in a fast-paced environment and possess exceptional communication, organisational, and time management skills.

Key responsibilities

• Act as the primary point of contact for the Executive Director, managing correspondence, calls, and emails efficiently and professionally.
• Provide administrative support to the Executive Director, which includes managing calendars, organising meetings, and coordinating travel arrangements.
• Maintain strict confidentiality and interact professionally with all levels of management, staff and business associates.
• Manage and organise key meetings, prepare agendas, take accurate minutes, prepare reports and materials for meetings, conferences and presentations for the Executive Director.
• Liaise with internal and external stakeholders on behalf of the Executive Director.
• Manage critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other specifically assigned tasks.

Education and professional skills / knowledge

Experience & Education:

• Proven experience as an Executive Assistant or Personal Assistant with at least 5 years of experience supporting senior C-suite executives, ideally gained in a professional practice environment.
• Preferably candidates with Certificate/Diploma in relevant field or equivalent.

Other skills:

• Possess strong people management, interpersonal and communication skills.
• Excellent organisational and time management skills with the ability to prioritise tasks and meet deadlines.
• Strong written and verbal communication skills with excellent command of English.
• Good attention to detail and problem-solving skills.
• Proficient in MS Office Suite and other relevant software.
• Good Math skills for effectively communicating and handling numerical data.