Executive Assistant

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CYBERJAYA SELANGOR DARUL EHSAN, MY, 63000

About Us

ENGIE is pillared by 4 key businesses - Renewables, Energy Solutions, Networks, Thermal & Supply. Together with our 96,000 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally-friendly solutions. Inspired by our purpose, we reconcile economic performance with a positive impact on people and the planet, building on our key businesses – gas, renewables, energy, services, to offer competitive solutions to our customers.

Energy is our future, save it.

Key Responsibilities:

Personal Assistant to MD:

1. Managing the calendar, including making appointments and booking of conference room.
2. Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
3. Organize domestic and international travel, including booking flights, hotels, and creating detailed itineraries.
4. Submission of expenses claims.
5. Coordinate with internal and overseas staff for obtaining approvals on signing of documents and cheques.

Office Admin Support:

1. Provide the daily admin / operation support to the office and ensure positive and productive work environment.
2. Ensure accurate maintenance of data and records, and timely renewals for memberships, licenses and correspondences with all relevant authorities, associations and chambers of commerce, etc.
3. Assist in ensuring accurate records and timely renewals of all relevant insurances.
4. Ensuring office supplies, stationery, and pantry supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
5. Ensure the tidiness of office space and pantry.
6. Assist and coordinate on office event and meeting.
7. Liaise with dispatch and cleaning vendor.
8. Assist in opening letter box, distribute mails.
9. Pick up and answer all incoming calls.
10. Company certificate / vehicle registration or renewal.
11. Manage staffs domestic and international travelling arrangement.

Skills & Experience:

1. Degree/Diploma in Business Administration, Management, Secretarial Studies, or a related field.
2. Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar role.
3. Prior experience supporting senior executives in a fast-paced corporate environment.
4. Ability to prioritize tasks, manage multiple projects, and meet deadlines.
5. High integrity when handling sensitive and confidential matters.
6. Strong interpersonal skills to liaise effectively with internal and external stakeholders.

When you join ENGIE, you will have access to:

1. The opportunity to have a meaningful job where you can make a difference.
2. A career management plan with opportunities to grow in an international environment.
3. Attractive and competitive package.
4. Dynamic and inclusive work environment.
5. Continuously evolve as a professional, coupled with a variety of training opportunities.

Business Unit: T&G

Division: T&G AMEA - South East Asia - Malaysia

Legal Entity: ENGIE SERVICES MALAYSIA SDN. BHD.

Contract Type: Permanent

Job Type: Full - Time

Professional Experience: Skilled ( >3 experience <15 years)