Executive, Administration

The Administrator is to provide administrative support to help run the office smoothly.

Job Responsibilities:

1. Maintaining the station directory
2. Renewal of office license
3. Coordinate with station manager / HR & staff to arrange for all relevant station activities
4. Manage the inventory level for coffee machine, stationeries & office related items
5. Maintaining office by controlling the house rule
6. Submit claim report by email and hardcopy to IIB-Khazanah quarterly
7. Schedule a service maintenance for Fire Extinguisher/utilities/pest control/water filter and so on.
8. Issue duty cheque DDLS to customs and send daily report to FICO
9. Manage petty cash claim and reimbursement
10. Uploading COD invoice into GSConnect and maintain the Masterlist Data
11. Received and reconcile monthly COD outstanding report
12. Create urgent payment for AFR/OFR
13. Maintaining the office from any hazard and risk
14. Controlling the office security by managing the keys for each room and door
15. Schedule monthly branch meeting
16. Send monthly office printing report / Log ticket on faulty printer
17. Liaise between IT & staff on any faulty IT equipment & peripherals such as monitors, desktops, laptops and so on.
18. Assist IT on new/additional/replacement IT equipment to staff (New join / existing)

We are expecting the incumbent to meet these requirements:

1. At least Diploma in any field.
2. With 2-3 years’ experience in office administration.
3. Excellent time management skills and the ability to prioritize work.
4. Additional skillsets required: detail-oriented, problem-solving skills, and excellent communication skills (both written and verbal).
5. Able to work in a fast-paced and challenging environment.
6. Proficiency in Microsoft Office (Word, Excel & PowerPoint)
7. This position is located in Medini Iskandar, Johor.