Executive Admin & Assistant Human Resources ( HR )

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Responsibilities

• Assist in the development, performance and maintenance of the administration team providing general office and administration support to the organisation.
• Assist the Human Resources Department in managing 600 local employees.
• Responsible for recruitment, employee portfolios, payroll system, training arrangement, performance enhancement purchasing activity, logistic activity, all in accordance with company policy and procedure.
• Collaborate with company management to improve the quality of admin systems for the purchasing and accounting system policies and procedures.
• Collaborate with administration general affairs.
• Responsible for operation and office administration.
• Email communication and liaising with vendors and headquarters.
• Manage office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
• Provide operational support to business operations.
• Ensure the team adheres to company standards and work procedures.

Requirements

• Fresh graduates & experience of 2 to 3 years with a Degree or Diploma in Business Administration or a related field.
• Ability to perform in fast-paced environments.
• Willingness to learn and provide administrative support to ensure efficient office operations, including managing correspondence and scheduling meetings.
• Good self-discipline, driven and motivated.
• Able to multitask and fill in the gaps as and when required.
• Able to work independently.
• Proficient in written and spoken English and Malay.
• Spoken and written Japanese language skills are welcome.
• Positive, possessing good interpersonal skills and teamwork.
• Manage correspondence acknowledgment for all daily incoming and outgoing documents and communications.
• Strong ability to multitask, problem-solve, and great planning skills to set priorities and handle multiple assignments.
• Contribute toward improvement of the Quality Management System, quality records, and retention accordingly.