Event Associate APAC | Kuala Lumpur, MY

About The Role:

Do you have a passion for delivering well-organized and inspiring meetings and events and have high standards in customer happiness and love to exceed clients' expectations?

Swiss Re's Event Management (EM) team is looking for an Event Associate. In this role, you support the planning and execution of meetings, events, and conferences for internal customers.

Objectives

Swiss Re continues to enhance the Corporate Real Estate & Services (CRES) functions to better align with business needs in the region and global operating model. As Event Associate APAC you will create value through the delivery of professional event management services across APAC.

Responsibilities

Event Management & Operations:

1. Work closely with the APAC Event Managers to:
   1. Support event delivery of events across APAC, including co-ordination and execution of events at Swiss Re and non-Swiss Re locations. (On-premises, off-premises, and remotely)
   2. Maintain event budgeting, invoice handling including creation of purchase orders, request for payment, and tracking spend
   3. Venue sourcing within APAC. Maintain good relationships with hotels/venues and keep up to date information of event venue options/list for APAC
   4. Create and maintain vendor/supplier relations
   5. Gift and production sourcing
   6. Timely response to event requests via Event Services platform
   7. Invitation and registration management with MS Dynamics software
2. Familiarise and know-how of the event tools in Swiss Re (MS Teams Live Event, MS Teams meeting, MS Dynamic, MS Teams Form, Sli.do, Qualtrics etc.)
3. Promote Event Management services among customers
4. Build, maintain and engage in stakeholder (business) relationships
5. Work closely and maintain a harmonious working relationship within CRES as well as other departments such as Communications, Multi-Media Services (MMS), Information Technology (IT), Digital Workplace (DWP)
6. Work cohesively in the wider CRES APAC team

Event Management Data:

1. Updating APAC Events calendar regularly. Take follow up action with EM members to ensure calendar is up to date.
2. Maintaining APAC Events list with updated information and follow up with EM members if missing information
3. Assist Head Event Management APAC to consolidate event data for analysis, such as APAC event spending

About You

• Minimum 4 years' experience as an event planner/associate, in an event agency, hotel, conference or corporate environment
• Good knowledge about the event industry
• Experience in handling data
• Proficiency in Microsoft applications (Word, PowerPoint, Excel, Teams, and Outlook). Advanced Excel data processing skills would be required.
• Proficiency in market known events tools (MS Teams meeting, MS Dynamic, MS Teams Form, Sli.do etc.). Previous experience in managing invitation tool would be an advantage
• Experience working with others (customers and vendors) in different countries is an advantage
• Fluent in English. Proficiency in another APAC language an advantage
• Ability to multi-task and adapt to changing environments
• Customer service attitude with flexible mindset
• Excellent organisational skills and efficient working style
• Ability to meet deadlines with a high degree of efficiency and attention to detail
• Good time management and communication skills
• Positive team player and able to work independently

About Swiss Re

Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. We cover both Property & Casualty and Life & Health. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.