EOI: Project Admin Manager (Contract)

Job ID: 195252

Posted: 25-Nov-2024

Role type: Full-time

Areas of Interest: Administrative, Project Management

Location(s): Sepang - Selangor - Malaysia

PROJECT ADMINISTRATION MANAGER (Contract)

Essential Duties & Responsibilities

• Contract Administration
• Document Management
• Coordinate and participate in the question/response phase of the bid.
• Manage the project within Owner’s Project Management software, PM-Web.
• Assess each proposal for conformance to RDP requirements and provide a list of deficiencies during bidding.
• Assist in the award process.
• Manage communication.
• Establish a reporting framework.
• Utilize the OWNER Box document management process and PM-Web, managing document uploads and quality control.
• Maintain organized records of all project documents and key correspondence.
• Oversee the document management system including templates and OWNER standards.
• Identify and list documents required for handover and their formats.
• Ensure all documentation is stored in appropriate Tollgate sub-folders.
• Support in arranging supplier pre-bid conferences.
• Assist in issuing bid documents.
• Review and report on tenderer’s submissions, prepare bid tabulations, and advise on acceptability.
• Assist with the ComplyWorks process for vendor prequalification.
• Prepare and submit initial data to designers.
• Coordinate the design process and control information flow within the design team.
• Ensure all design documentation is uploaded to OWNER Box and PM-Web.
• Establish communication processes between all project stakeholders.
• Upload meeting minutes to the appropriate folders promptly.
• Manage communication and distribution of documentation for the project.
• Conduct or attend construction and site meetings, issuing detailed minutes.
• Ensure appropriate permits are submitted and documented.
• Issue notifications and correspondence to contractors and consultants.