Engineering/Maintenance Clerk

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Responsibilities

1. Administrative Tasks
   • Maintain and organize maintenance records, schedules and reports.
   • Prepare and distribute work orders to maintenance staff.
   • Monitor inventory levels of maintenance suppliers and order materials as needed.
   • Manage data entry for equipment logs, repairs and inspections.
2. Scheduling and Coordination
   • Schedule routine maintenance tasks and coordinate with team members.
   • Assist in planning preventive maintenance activities.
   • Liaise between maintenance personnel and other departments for work requests.
3. Documentation and Reporting
   • Compile and maintain accurate records of maintenance activities.
   • Prepare reports on equipment usage, downtime, and costs.
   • Track compliance with safety and maintenance regulations.
4. Communication
   • Respond to inquiries and maintenance-related requests from staff.
   • Communicate with vendors or contractors for equipment repair or service needs.
   • Act as the point of contact for maintenance-related issues.
5. Support Roles
   • Assist in training or onboarding new maintenance staff on procedures and record-keeping systems.
   • Participate in budget tracking for maintenance-related expenditures.
6. Compliance and Safety
   • Ensure maintenance procedures align with safety standards and regulations.
   • Maintain records for compliance audits, and inspections.
   • Support emergency maintenance and incident reporting processes.

Skills and Qualifications

• Education: High school diploma or equivalent; additional certification or training in maintenance management or administration is a plus.
• Experience: Prior experience in administrative or maintenance-related role is preferred.
• Technical Skills: Familiarity with Microsoft Office Suite and database management.
• Soft Skills: Strong organization skill, attention to detail, excellent communication, and time management.

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