HR & Payroll Senior Executive

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Responsibilities

• Maintain daily HR and administrative operations.
• Responsible for the overall smooth running of office administration matters:
  
  • Facilities management.
  • Monitor pantry and office supplies and make purchases when necessary.
  • Handle travel arrangements for outstation and visiting colleagues.
  • Work with couriers to deliver documents or parcels.
  • Liaise with technicians/vendors to repair/maintain office equipment.
• Maintain proper filing of HR documents in a confidential manner.
• Ensure the accurate and timely processing of internal and external payroll on a monthly basis, including the filing of payroll tax returns, reconciling payroll records, and resolving any discrepancies.
• Be the go-to person for all Labuan Labour Law matters.
• Liaise with local authorities (e.g. PERKESO, JTK, LHDN) to ensure compliance with statutory regulations and related issues/compliance.
• Responsible for recruitment and hiring by:
  
  • Ensuring that job descriptions are updated before advertising recruitment ads.
  • Coordinating with candidates and scheduling interviews.
  • Supporting onboarding for new hires.
• Tracking staff’s probation dates and checking with the respective managers on intentions and following up with relevant letters.
• Oversee Leave Management system, monitor and track leave applications.
• Assist in administering employee benefits and events.
• Ensure employee information and HR databases in the system are maintained and updated from time to time.
• Prepare HR & Admin letters, forms, and training materials.
• Attend to all employees’ queries pertaining to HR policies & procedures.
• Perform other ad-hoc duties as assigned by the superior/management.

Requirements

• Possess at least Diploma / Degree in Human Resources Management, Business Administrative Management, or related fields.
• At least 5 years of working experience in the Human Resources field.
• Experience in using HRMS Payroll and attendance systems.
• Possess knowledge in HR-related laws, regulations, and policies.
• Good interpersonal and communication skills, in verbal and written for English, Bahasa Malaysia & Mandarin (value added).
• Good documentation and time management skills.
• Familiar with BambooHR and Infotech will be an added advantage.
• Ability to maintain confidentiality and handle sensitive information.
• Able to work independently and proactively.
• Strong attention to detail and sense of responsibility, ensuring accuracy and timeliness in work.

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Payroll Executive?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?