Admin Assistant (行政助理)

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Minimum Requirements

• Candidate must possess at least SPM or Diploma/Advanced/Higher/Graduate Diploma/Bachelor's Degree in Business Studies/Administration/Management or equivalent.
• Required language(s) (Written and Spoken): English, Bahasa Malaysia, knowing Mandarin is an advantage.
• Pleasant personality, responsible and trustworthy.
• Required Skill(s): Microsoft Office, Excel.
• Applicant must be willing to work at Taman Melati, Setapak.

Responsibilities

• Responsible for full spectrum of general administration function including preparing, processing & generating purchase orders and admin tasks and documents in accordance with company policies and procedures.
• Manage efficient & effective end-to-end recruitment activities, including recruitment, proactive passive sourcing, interview scheduling, and managing on-boarding processes.
• Proactively source candidates for vacancies using a range of mediums and channels, including social media and on-site recruitment to attract candidates.
• Responsible for the preparation and insertion of all internal and external advertisements (contents, layout, and media selection) to source, screen, and interview for the best fit candidates.
• Work closely with hiring managers to understand the hiring needs and requirements of each department.
• Manage routine office housekeeping/maintenance – e.g., cleaner/tea lady, pantry items replenishment, etc.
• Ensure proper maintenance of records with appropriate supporting documentation and filing in a systematic and timely manner.
• Manage application and renewal of licenses and Foreign works permits.
• Monitor company vehicles – repairing/insurance/summon check/utility billing.
• Provide technical support to prevent error re-occurring.
• Act and provide front desk service at the reception area and support or assist the superior in daily HR & administrative functions.
• Perform ad-hoc tasks when required by superior.
• Able to multi-task and work independently with minimum supervision.
• Act as front desk personnel by greeting, welcoming, and directing visitors to meeting places.
• Attend to incoming telephone calls and direct callers to the appropriate parties.
• Deliver quality response service on a daily basis and ensure that every issue logged is resolved within the agreed time frame.
• Manage and upkeep the cleanliness and tidiness of the office general area such as lounge, meeting room, pantry, etc.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Do you have technical support experience?
• Do you have recovery/retention experience?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?