Event Executive

An Event Executive is responsible for coordinating, planning, and executing various events, such as corporate functions, conferences, exhibitions, or promotional activities. The role demands organizational skills, attention to detail, and the ability to manage multiple tasks effectively to ensure the success of each event. The Event Executive will collaborate with clients, vendors, and internal team members to ensure that all aspects of the event are seamless and meet the desired objectives.

Key Responsibilities:

Event Planning & Coordination:

1. Assist in conceptualizing event themes, formats, and agendas.
2. Coordinate with clients to understand event objectives, target audience, budget, and timeline.
3. Develop detailed event plans, including schedules, and required materials.
4. Identify and liaise with vendors such as caterers, decorators, audiovisual providers, and entertainers.
5. Negotiate contracts, manage supplier relationships, and ensure timely deliveries of goods and services.
6. Oversee vendor performance to ensure they meet quality and service standards.

Logistics Management:

1. Oversee all logistical elements of the event, including venue selection, transportation, equipment setup, and teardown.
2. Ensure that event materials are in place and operational prior to the event's start.
3. Coordinate with internal teams for resources such as staffing and marketing materials.

Budget Management:

1. Help manage event budgets, ensuring events are executed within the allocated budget.
2. Track expenses and provide updates to clients or management as necessary.
3. Ensure cost-effective solutions while maintaining event quality and satisfaction.

Client & Stakeholder Communication:

1. Maintain good communication with clients to provide event updates, address concerns, and obtain feedback.
2. Act as the main point of contact between clients, vendors, and internal teams.
3. Ensure that client expectations are met and exceeded by delivering excellent service.
4. Gather content and feedback for post-event reports and analysis.

On-Site Event Management:

1. Supervise and manage the event on-site to ensure smooth operations.
2. Handle unforeseen issues or emergencies during the event and provide quick solutions.
3. Coordinate with staff and vendors to ensure tasks are completed on time and according to plan.

Post-Event Evaluation:

1. Conduct post-event evaluations to assess client satisfaction and identify areas for improvement.
2. Prepare reports and provide insights regarding the event's performance, including feedback, attendance, and budget analysis.
3. Ensure that all payments and contractual obligations are settled.

Administrative Support:

1. Maintain accurate records, including contracts, invoices, and communication records.
2. Prepare event reports, timelines, and status updates for clients and senior management.
3. Provide general administrative support when needed.

Skills & Qualifications:

1. Diploma/Bachelor’s degree in event management, hospitality, marketing, or related field.
2. Proven experience in event planning, coordination, and execution.
3. Strong organizational skills with the ability to manage multiple projects simultaneously.
4. Excellent communication and interpersonal skills.
5. Strong attention to detail and problem-solving abilities.
6. Proficiency in Microsoft Office such as Excel, Word, PowerPoint, Canva.
7. Flexibility to work irregular hours, including weekends and holidays, as required.
8. Ability to work well under pressure.
9. A proactive, resourceful, and team-oriented attitude.

This role requires an individual who is passionate about delivering exceptional event experiences and thrives in a fast-paced, dynamic environment.

Company Information

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Events Executive?
• How many years' experience do you have in event management?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?