Finance Business Partner ( Permas Jaya)

Management Accounting & Budgeting (Accounting)

Full time

We are looking for an inspirational, vibrant, driven and committed Finance Business Partner (FBP) to join our forward-thinking admin team. The FBP is responsible for the end to end accounts receivable process, including but not limited to processing acceptance fees and enrolment deposits, billing and receipting tuition fees, student re-charges, camps and tour payments. The role will be required to undertake monthly debtor management reporting as well as actively managing and collecting aged accounts.

The FBP will also be required to assist the centralised finance team more broadly with general accounting and administrative duties as required. To ensure the successful implementation of the ERP system as well as the banking payment portal, this role will be required to assist with developing and documenting relevant business processes, policies and procedures and identifying and implementing operational improvements.

Working Relationship

• The role will have contact with the following groups of people:
• Banking and audit partners
• Teaching and non-teaching staff
• Students and parents

Having personal characteristics below:

• Cultivates credibility and honesty.
• Displays enthusiasm and initiative – has a high achievement drive and acts in a self-directed way.
• Exercises ownership and concern for quality of work, reflected in an attention to accuracy and detail.
• Operates effectively in a team environment; establishes a rapport and builds strong relationships.
• Shows a strong community and service ethic and commitment to deliver exceptional service.
• Is flexible and has an ability to adapt and operate effectively in a demanding and changing business environment.
• Possesses an ability to review issues systematically and objectively and develop solutions within a team environment.

Job Description

The role has duties and responsibilities as outlined, but not limited to:

• Support Campus Principal and Head of Schools to resolve and troubleshoot on daily financial matters, including operating and capital expenditure planning, events and trips costing.
• Manage and monitor the bank obligations, credit control on debtors, payment, internal control and risk assessment of the school.
• Plan and implement the use of systems i.e., School Management and Accounting Systems and Billing system to improve effectiveness and efficiency in reporting.
• Evaluate and manage the adequacy of insurance coverage within the school.
• Motivate and train the supporting staff from time to time in relation to financial functions.
• Manage, coordinate and review the company’s audits and taxation matters to ensure full compliance to reporting deadlines, accounting standards and tax laws.
• Attend to meetings with parents and teachers regarding finance-related matters.
• Billings & receipting – tuition fees, enrolment deposits and acceptance fees, camps, tours, recharges, sundry charges etc.
• Monitor banking & allocations, phone and email enquiries, both accounts receivable related and otherwise.
• Reconciliation of accounts including fees in advance, rebates, discounts.
• Assist with funding submissions and receipting, maintenance and reporting of debtor records.
• Processing journals, monitoring and actively managing aged accounts.
• General administrative, PDPA & finance tasks as required.
• Support purchasing and payable tasks as and when required.
• Protects organisation’s value by keeping information confidential.
• Fixed Asset Listing maintenance.
• To perform any other jobs delegated by your superior and/or management from time to time.

Skills Required:

• Strong accounting knowledge to deal with a range of reconciliations and analysis.
• Able to prepare full set accounts.
• Ability to deal with people at all levels.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills and ability to build rapport with staff and parents.
• Able to work autonomously.
• Strong time management and multitasking skills.
• Strong analytical and problem-solving skills.

Job Requirements

• Tertiary accounting qualifications – diploma level and above desirable.
• 3 years full function accounts receivable experience.
• Experience with any school-based ERP system desirable.
• Previous roles in the educational sector highly desirable.