Admin Account Assistant

Manage day-to-day simple accounting activities, including Invoice, DO, PO, claims and chase payment.

Collaborate with accountant and external auditors during financial audits.

Oversee online order processing and fulfilment to ensure timely and accurate delivery of products/services to customers.

Maintain records of online sales transactions and related financial data.

Handle customer inquiries and resolve issues related to online orders.

Job Responsibilities

1. Manage day-to-day simple accounting activities, including Invoice, DO, PO, claims and chase payment.
2. Collaborate with accountant and external auditors during financial audits.
3. Oversee online order processing and fulfilment to ensure timely and accurate delivery of products/services to customers.
4. Maintain records of online sales transactions and related financial data.
5. Handle customer inquiries and resolve issues related to online orders.
6. Collect, organize, and file reports from various department heads.
7. Ensure timely submission of reports and document management for future reference.
8. Assist the Managing Director in HR-related tasks, including recruitment, onboarding, and employee records management.
9. Support procurement activities, including vendor management, negotiation, and contract administration.
10. Monitor and track work in progress, ensuring projects are completed within deadlines.
11. Collaborate with project managers to maintain updated WIP reports.
12. Ensure the company's compliance with all relevant laws and regulations.
13. Stay informed about changes in laws affecting the business and update internal processes accordingly.
14. Act as a Culture Officer, promoting and fostering a positive workplace culture.
15. Organize and oversee employee engagement initiatives, events, and activities.
16. Manage day-to-day office operations, including facilities management, maintenance, and supplies.
17. Coordinate office activities and events to ensure a productive and pleasant work environment.

Job Requirements

1. Possess at least Diploma certificate in related field.
2. Having at least 1 year working experience in related field will be an added advantage.
3. Fresh graduates are welcome to apply.
4. Able to communicate in English at an average level; Mandarin will be an added advantage.
5. Team player with a mature personality and able to work independently under pressure.
6. Customer-focused with excellent interpersonal and communication skills and possess the ability to interact with all levels.
7. Looking for a stable and permanent job.

Benefits

1. Performance bonus.
2. Medical and insurance coverage.
3. Increment based on performance.
4. EPF/SOCSO.
5. Annual leave.
6. Annual bonus.