HR Advisor (Talent Administration), Petrofac (Malaysia - PM304) Limited

Petrofac is a leading international service provider in the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: HR ADVISOR (TALENT ADMINISTRATION)

LOCATION: MENARA PRESTIGE, JALAN PINANG

KEY RESPONSIBILITIES:

Recruitment Support:

1. Recruitment Coordination: Assist the recruitment team in monitoring recruitment activities and providing timely progress updates.
2. Candidate Communication: Coordinate interview schedules and maintain regular communication with candidates throughout the hiring process.
3. Successful Candidate Processing: Issue offer letters, coordinate medical examinations, and manage background checks (criminal, employment, education) for selected candidates.
4. Onboarding: Facilitate the onboarding process for new hires, ensuring all necessary documents are collected for employee files.
5. Reporting & Analysis: Track, report, and analyze recruitment data, including maintaining recruitment dashboards.

Training Coordination:

1. Training Support: Assist in organizing and scheduling employee training sessions, workshops, and seminars.
2. Training Logistics: Coordinate venues, materials, and communication for training events.
3. Training Records: Maintain accurate records of training sessions, including attendance and feedback.
4. Reporting & Analysis: Assist with analyzing training data and updating relevant training dashboards.

General HR Support:

1. Contract and Purchase Requisitions: Process requisitions, ensuring correct documentation and approval flows for timely deliverables.
2. Scheduling & Coordination: Assist in scheduling HR-related meetings, interviews, and events.
3. Internal Communication: Serve as the point of contact for internal HR updates, ensuring clear communication within the HR team.
4. Compliance Support: Maintain HR files and records, ensuring compliance with HR policies, employment laws, and company regulations.

ESSENTIAL QUALIFICATIONS AND SKILLS:

1. Education: Bachelor’s degree in HR, Business Administration, Psychology, or a related field (fresh graduates are encouraged to apply).
2. Experience: 1-2 years of experience in an HR-related role or administrative support. Fresh graduates with a relevant academic background are also encouraged to apply.
3. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with Oracle Fusion and recruitment tools (such as Taleo) is a plus.
4. Communication: Strong verbal and written communication skills.
5. Organizational Skills: Ability to prioritize tasks and manage multiple responsibilities effectively.
6. Attention to Detail: High accuracy in documentation and record-keeping.
7. Proactivity: Ability to follow up and ensure tasks are completed on time with minimal supervision.
8. Learning Agility: Ability to quickly learn and adapt to HR systems, processes, and tools.