Administration Executive

We’re seeking an Administration Executive who will support the regional office by executing various administrative tasks as assigned and as per operating procedures or clearly established processes.

This position will report directly to the Administration Manager and will be based in Glenmarie, Shah Alam, Malaysia.

Responsibilities

• Handle day-to-day general office administration work, operational, and coordination for the regional office
• Coordinate travel and logistics for meetings and/or events, both domestic and international
• Receive, classify, consolidate, and/or summarise documents and information
• Maintain records of processed documents and files
• Make use of relevant systems or software in accordance with detailed instructions and well-established processes
• Undertake other assignments and ad-hoc functions assigned by the manager

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field with a minimum of 3 years of relevant experience
• Preferably have solid experience and knowledge in administration management
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools
• Good communication skills in English, both verbal and written

Personal Qualities

• Acts on own initiative, makes things happen, and accepts responsibility for the results
• Uses a methodical and systematic approach; plans ahead, defines clear priorities, and allocates resources effectively
• Communicates in a clear, precise, and structured way; presents effectively
• Cooperates well with others; shares knowledge, experience, and information; supports others in the pursuit of team goals
• Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development
• Adheres to company rules and procedures; executes plans with commitment and determination; achieves high-quality results

What We Offer

• Competitive compensation and benefits
• Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy
• Career development opportunities across multiple disciplines and geographies
• Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores
• A supportive and inclusive company culture where you can be your authentic self
• A focus on having fun together through team buildings and social activities