Finance Manager

FINANCE MANAGER DUTIES AND RESPONSIBILITIES include (but are not limited to):

1. Representing the finance department during the daily department heads' meeting with the general manager and managing director/directors/owners.
2. Manage all phases of Accounts Payable, Receivable, and department budget.
3. Calculate and distribute wages and salaries.
4. Prepare regular reports and summaries of accounting activities.
5. Prepare financial statements and debtors' listings.
6. Verify recorded transactions and report irregularities to management.
7. Providing direction to the night audit team to ensure proper revenue reporting.
8. Review all ledger details, including the guest, city, and deposit ledgers, to validate proper payment and revenue posting.
9. If any imbalance or difference is found on the ledger, coordinate with the PMS team to resolve the same.
10. Review the postings, payments, revenue, and guest balance reports daily.
11. Ensure correct taxation is applied to all billing software, such as Property Management systems (PMS), Point of Sale (POS), and SPA software.
12. Ensure that all statutory details (TAX NO, Company Registration No., etc.) are displayed on the guest invoices and bills.
13. Follow up on any accounts within 3 days to ensure the customer has received the invoice and does not have any questions.
14. Review the Accounts Receivable (A/R) Ageing reports on a daily basis.
15. Check corporate customers' credit ratings and flag accounts as 'Blacklisted' for long outstanding or defaulter accounts.
16. Enter invoices into the accounts payable system weekly after verifying a purchase order was received from the ordering department head and obtaining the director's approval.
17. Forecast cash payments and anticipate challenges arising from limited cash flow.
18. Ensure that adequate cash flows allow business units to operate effectively.
19. Maintain banking relationships and negotiate director loans and merchant services for business units.
20. Maintain files of all contracts, insurance policies, tax reports, expenses, payroll, etc.
21. Maintain and transfer money between bank accounts as required.
22. Perform numerical analysis of data and formulate conclusions and/or solutions.
23. Manage all travel agent commissions and release payments after verification.
24. Prepare financial reports and submissions to relevant government entities.
25. Ensure all new hire paperwork, benefits, performance appraisals, disciplinary action forms, and other pertinent personnel documents are filed appropriately and maintained in accordance with the company HR practices.
26. Monitor and contain all property inventories to ensure proper levels without causing burdens on property cash flows.
27. Prepare and present financial reports for meetings and investors.
28. Work with executives and business heads to prepare budgets and track profit/loss performance by business unit.
29. Provide direction and training to the hotel operational team in finance, financial reports, internal controls, labor management, payroll, etc.
30. Effectively manage the accounting team through respectful communication, clear expectations, relevant training, productive coaching, regular meetings, and appropriate performance management.
31. Recommend and maintain a system of policies and procedures that impose adequate control over Finance Department activities.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a finance manager?
• How many years of taxation experience do you have?
• How many years' experience do you have with forecasting for businesses?
• Which of the following accounting tasks are you familiar with?
• How many years of payroll experience do you have?