ADMIN ASSISTANT TO EXECUTIVE CHAIRMAN AND PRESIDENT OFFICE (CITAGLOBAL BERHAD)

ADMIN ASSISTANT TO EXECUTIVE CHAIRMAN AND PRESIDENT OFFICE

(CITAGLOBAL BERHAD - MENARA TH1 PLAZA SENTRAL)

JOB PURPOSE: Provide all types of admin and personal support as needed in the various areas for the Executive Chairman and President Office.

Accountabilities

1. Provide administrative and research support for the senior leadership which includes maintaining records and filing highly confidential reference documents.
2. Assist in preparing the correspondence, reports, proposals, and other documents.
3. Handle all administrative tasks, including following up on tasks for the Executive Chairman and President Office needs.
4. Handle scheduling, coordinate, and manage the Executive Chairman and President Office calendar.
5. Manage the travel and accommodation needs for Executive Chairman and President’s calendar to ensure effective use of his time.
6. Be flexible to assist with matters relating to the Executive Chairman & President’s family.
7. Assist in managing and supervising the overtime of the Executive Chairman & President’s personal driver and security assistant.
8. Any other duties and responsibilities assigned.

Job Specification

Qualification

1. Minimum Diploma in Secretarial and/or Bachelor’s Degree in Business Administration or related.
2. At least 2-4 years of working experience.
3. Able to multi-task effectively and adapt quickly to the wide-ranging and diverse tasks that will be assigned.
4. Willing to work late (or early) and weekends when necessary.

Skill

1. Proficient in the use of Microsoft Office and other related software.
2. Outstanding interpersonal skills. Strong initiative skills, working both independently and as part of a team.
3. Strong analytical and reasoning abilities.
4. Ability to collect and analyze data, draw conclusions, and make actionable recommendations.