Leasing Administrator

Responsibilities:

• Prepare and submit various documents for new leasing, including instruction letters to lawyers, recalculating agreements if necessary, and photocopying documents.
• Draft lawyer’s reply and return signed Tenancy Agreements to the lawyer.
• Stamp, photocopy and file the Tenancy Agreements.
• Prepare standard renewal/extension letters for Tenancy Agreements, get tenants to sign, and send monthly Notice of Demand (NOD) letters.
• Access MRI to monitor tenant sales and tenancy detail.
• Prepare closure letters for tenants once approved by management.
• Handle communication with tenants, contractors, and others, resolving conflicts and issues when necessary.
• Responsible for answering inquiries and chasing outstanding payments from tenants.
• Organize and file various tenant-related documents such as the Letter of Offer, Tenancy Agreements, renewal agreements, NOD letters, closure letters, and sales turnover forms.
• Liaise with contractors for work permits and insurances.
• Collaborate with operations, marketing, and finance teams to address tenant-related matters, such as maintenance issues, promotional activities, or billing matters.
• Perform any other related duties/tasks assigned by Executives/Manager.

Qualifications:

• Possess a minimum of Certificate in Marketing, Retailing or equivalent.
• Good command of English and Mandarin speaking is highly advantageous.
• Computer literate in Microsoft Office Applications.
• A team player and able to work independently under minimum supervision.
• Applicants with 2 years’ experience in Retail Leasing, Property Management or a related field.
• Fresh graduates are encouraged to apply.