Administrative Executive

HR Responsibilities

• Update and maintain employee personal information.
• Maintain an effective filing system and HR records for easy retrieval.
• Assist other human resources with leave management, staff claims, etc.
• Assist with employee grievance matters.
• Other duties as assigned.

Admin Responsibilities

• Prepare and maintain documents, records, files, and reports to meet the company's admin requirements and practices.
• Operate office machines, such as photocopiers, scanners, facsimile machines, voicemail systems, and personal computers.
• Organize and coordinate admin activities by planning and scheduling meetings, conferences, and others.
• Assist in office administration activities, managing procurement of all office supplies, stationery, equipment, and furniture.
• Prepare reports, memos, letters, and other documents.
• Generate company invoices and payment receipts.
• Manage the office security system and handle staff access cards with specific access rights, keeping a good track record of time in/out reports.
• Work with the HR department to identify and suggest personal development programs for office staff and assist HR in organizing such programs.
• Ad-hoc tasks as assigned.

Job Requirements

• Candidates must possess at least a Diploma or Degree in Computer Science / Information Technology, Advertising / Media Studies, Marketing, Business Studies / Administration / Management, or equivalent.
• At least 1 year of working experience in any field is required. Fresh graduates are encouraged to apply.
• Must have integrity, a good attitude, and be a good team player.
• Able to think analytically and critically.
• Good written and verbal skills in Bahasa Malaysia and English are required. Other languages are a plus.
• Good communication and interpersonal skills, with the ability to communicate effectively with many people.
• Flexible, adaptable, and must be able to negotiate and solve problems.

Interested candidates please submit your application through Jobstore.