Document Controller

Job Title

Document Controller

Job Description Summary

Job Description

1. Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
2. Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.
3. Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.
4. Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.
5. Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.
6. Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.
7. Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.
8. Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
9. Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
10. Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
11. Organize meetings for the project as per the Rhythm of Business.
12. Write and issue the AOM and MOM on time.