Document Controller

Add expected salary to your profile for insights

Job Description

Document Management:
Receive, log, and categorize all incoming and outgoing project documents, such as blueprints, specifications, contracts, permits, correspondence, and other relevant documents.
Ensure documents are filed, archived, and stored in the correct locations (physical and digital) for easy access.
Maintain a clear, up-to-date filing system for all project documents.
Ensure that all project documentation complies with relevant legal and industry standards.

Document Control:
Track revisions and versions of documents, ensuring all teams are working with the latest versions.
Monitor the flow of documents and maintain a log of the document status (e.g., reviewed, approved, under construction).
Coordinate document control activities, ensuring that documents are distributed and received in a timely manner.
Ensure project team members understand and follow document control processes and procedures.

Coordination and Communication:
Liaise with internal departments (e.g., Project Managers, Engineers, Architects) and external stakeholders (e.g., contractors, subcontractors, suppliers, clients) to collect and distribute project-related documents.
Ensure proper communication of document issues or discrepancies to relevant team members.

Document Review and Quality Control:
Review documents for completeness and accuracy before submission or distribution.
Maintain version control of all documents and ensure that the appropriate sign-offs are obtained on important documents.
Coordinate document reviews and approvals from stakeholders and ensure deadlines are met.

Compliance and Reporting:
Maintain the project’s document control registers and ensure that all documentation complies with relevant company standards and regulatory requirements.
Generate reports and assist in audits or project reviews related to document management.
Monitor document retention periods and ensure proper disposal or archiving as per company policy.
Perform any other administrative duties related to document control as required by the project team.

Job Requirements:

Possess a degree or its equivalent in any field, and preferably have worked for 2 years in a related field.
Familiar with Microsoft Office (MS Excel, MS Word, MS PowerPoint) and other office management applications.
Good communication abilities both in writing and speaking.
Willing to work in Connaught, Cheras.

Company Overview

Crest Builder Holdings Berhad (CBHB) was incorporated in Malaysia under the Companies Act 1965 on 9 March 2002 as a public limited company. CBHB is principally an investment holding company and has successfully undertaken a Corporate and Debt Restructuring Scheme, which involved taking over the listing status of MGR Corporation Berhad. CBHB was listed on the Main Board of Bursa Malaysia Securities Berhad on 12 June 2003.

While construction has always been the main business of the group since its inception, the group has expanded to include property development as a new division of Crest Builder.