Document Controller

Job Title

Document Controller

Job Description Summary

Responsible for the coordination of projects, including small tenant improvements, assignments, capital improvements and building or site repairs for properties; may provide project management support to Project Managers or Directors for designated projects.

Job Description

About You

1. Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
2. Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procor.
3. Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements.
4. Conduct regular audits to verify document integrity.
5. Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders.
6. Track changes and maintain a history of document revisions.
7. Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders.
8. Ensure timely delivery and accessibility of critical project information. Implement document security protocols to protect sensitive information.
9. Control access to documents and ensure that only authorized personnel can view or edit them.
10. Provide training and support to project teams on document control procedures and best practices.
11. Assist with troubleshooting document-related issues. Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
12. Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
13. Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
14. Organize meetings for the project as per the Rhythm of Business.
15. Write and issue the AOM and MOM on time.

Qualifications

1. Bachelor Degree in Mechanical Engineering with at least 5 years of experience in Data Centre.
2. Adhere to government laws and regulations and established rulings of government authorities, including building codes, safety regulations, etc.
3. Maintain high qualitative and quantitative standards of work performance.
4. Strive constantly to improve skill and work knowledge; keep up to date in the field of specialization.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield means you will benefit from:

1. Being part of a growing global company;
2. Career development and a promote from within culture;
3. An organisation committed to Diversity and Inclusion.

We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

INCO: “Cushman & Wakefield”