Document Controller

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We are seeking a proactive and detail-oriented Document Controller to join our team. In this role, you will provide essential support to the Group, teams, and Senior Business Administrator by ensuring the accuracy and quality of project documentation. If you're highly organized, efficient, and committed to maintaining document control standards, we want you to help us manage project documents and contribute to team success.

The Opportunity

1. Support project teams by ensuring the quality and accuracy of documents, including reports, drawings, technical memos, and specifications.
2. Assist in the management of document flow, communication protocols, and document control processes for projects.
3. Set up and maintain project email systems, filing structures, and registers.
4. Help manage the delivery of project deliverables, including comment management, RFI procedures, and record copies.
5. Contribute to regional document control initiatives and efficiency improvements.

Is this role right for you?

1. At least 2 years of experience using online document management systems.
2. Strong proficiency in Microsoft Office packages.
3. Excellent communication and interpersonal skills, with the ability to handle challenging situations calmly.
4. A commitment to maintaining professionalism, confidentiality, and service standards.
5. Ability to work independently and efficiently, with a focus on meeting deadlines and improving processes.

What We Offer You

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provides an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.