Document Control Administrator

Job Responsibilities

• Maintain the Group Document Management System to ensure accurate and efficient tracking of controlled documents.
• Ensure proper formatting, versioning and approvals of all documentation in accordance with standards and procedures.
• Manage the e-filing of documents, ensuring accuracy and compliance as required.
• Manage and maintain the document control registers.
• Ensure compliance with the document retention processes.
• Perform regular checks to ensure the accuracy of all documents.
• Coordinate the document review and approval processes to ensure timely and accurate releases.
• Distribute documents to relevant stakeholders in a timely manner.
• Monitor the revision control process to ensure proper versioning of documents and prevent outdated versions from circulating.
• Liaise with internal stakeholders to follow up on scheduled reviews.

Skills and Experience

• Experience in document control and records management.
• Strong knowledge of document control principles, practices and standards.
• High attention to detail and accuracy in document management.
• Excellent organisational skills with the ability to manage large volumes of documents and records effectively.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and Document Management Software (e.g. SharePoint).