Corporate Secretary

Company: Vanice Advisory
Schedule: 9:30 AM - 6:30 PM (1 hour break), Monday - Friday
Address: Austin 18, Jalan Austin Perdana 3 #16-09 Taman Austin Perdana, Johor Bahru

About Vanice Advisory

Vanice Advisory is a modern, tech-driven corporate services firm that helps businesses, entrepreneurs, and investors establish and grow their presence in Singapore. We provide company incorporation, corporate secretarial services, M&A advisory, EP/PR applications, business investment solutions, grants, loans, and financing advisory all powered by smart automation and AI to simplify compliance and governance.

Our mission is to empower businesses with seamless, hassle-free corporate solutions, allowing them to focus on growth while we handle the complexities of regulatory compliance. Whether it’s a startup looking to set up in Singapore, an SME navigating government grants and financing, or an international investor seeking business opportunities, Vanice Advisory is the trusted partner they need.

At Vanice, we believe in innovation, collaboration, and putting our clients first and we’re building a team of passionate professionals who share our vision.

Role Overview

Vanice is seeking an experienced Corporate Secretarial Executive to join our Malaysia team. This is a unique opportunity to join an early-stage initiative within a growing company, with potential to advance into leadership or partnership roles as the business expands.

As a Corporate Secretarial Executive, you will deliver comprehensive corporate secretarial services, ensure compliance with Malaysia’s regulatory requirements, and provide advisory support to a diverse client portfolio.

Key Responsibilities

Corporate Secretarial Duties:

1. Manage the full spectrum of corporate secretarial functions for Malaysia-registered companies.
2. Prepare and file statutory documents with ACRA, MOM, and other relevant authorities.
3. Maintain statutory registers, minute books, and corporate records.
4. Draft resolutions, meeting minutes, and other corporate secretarial documents.

Client Engagement:

1. Act as the primary contact for assigned clients, advising on corporate secretarial and compliance matters.
2. Manage company incorporations, corporate restructuring, and cessation processes.
3. Respond to client inquiries related to regulatory requirements and statutory obligations.

Compliance and Reporting:

1. Ensure compliance with statutory filing deadlines, including annual returns and AGMs.
2. Monitor regulatory updates and ensure timely communication to clients.

Advisory Services:

1. Support clients with EP and PR applications.
2. Provide advice on corporate governance, M&A, and investment-related processes.

Collaboration and Process Improvement:

1. Work with internal teams to ensure seamless delivery of services.
2. Contribute insights to enhance Vanice’s processes and technology solutions for corporate secretarial services.

Key Qualifications

1. Educational Background: Diploma/Degree in Business Administration, Corporate Governance, Law, or a related field.
2. Professional Experience: At least 2 years of corporate secretarial experience in Malaysia.
3. Familiarity with ACRA’s BizFile+ system and statutory compliance requirements.
4. Certifications: Chartered Secretary (SAICSA/CSIS) or equivalent professional qualifications preferred.
5. Skills: Strong knowledge of the Malaysia Companies Act and regulatory frameworks.
6. Excellent written and verbal communication skills.
7. Proficiency in Microsoft Office Suite and corporate secretarial software.
8. Meticulous, organized, and able to manage multiple tasks and deadlines effectively.

Why Join Vanice?

1. Be part of an early-stage team: Join a growing company and help shape its success.
2. Growth opportunities: High-performing individuals will have the chance to advance into leadership or partnership roles.
3. Dynamic environment: Work with a supportive team in a fast-paced, innovative company.
4. Diverse client exposure: Build experience working with local and international businesses.
5. Competitive remuneration package with professional development opportunities.

If You Are:

1. Passionate about delivering top-quality corporate secretarial services.
2. Detail-oriented and driven to meet high standards of accuracy and compliance.
3. Proactive and eager to take on new challenges in a dynamic company.
4. Looking for a meaningful career path with opportunities for growth and partnership.