Corporate Communications Specialist

Reeracoen Recruitment – George Town, Penang

Position Overview: The Regional Legal Counsel is a full-time executive position responsible for managing the legal activities and corporate affairs matters of the company. This role supports top management and various internal departments that include Sales, Operations, Human Resource, and Finance teams.

The Regional Legal Counsel is also required to communicate with clients of the Company in matters pertaining to legal and related matters. The duties include evaluation and managing legal risk, reviewing and managing legal documentation, advising management when required on various legal matters, providing highlights and recommendations for business actions, and any other ad-hoc projects that require legal input and actions.

Responsibilities:

Legal Function:

• Understand the objectives of the business and communicate the risks and legal issues involved in any decision to management.
• Assist management to make informed choices and decisions based on both commercial and legal analysis.
• Review agreements and attend discussions with external parties when necessary.
• Prepare and draft agreements as required for management's review and approval.
• Attend to all legal matters of the company, including meetings with difficult clients to clarify outstanding issues and minimize the risks of ongoing issues.
• Prepare operating procedures for legal functions.
• Research laws & regulations, looking into the risks of entering agreements with diverse governing laws, and maintain updated knowledge of any changes in the legislation affecting the business activities of the Company.
• Support various projects from the viewpoints of risk management & legal, including the start-up of new subsidiaries and establishment of legal entities.

Operational Support, including Logistics:

• Draft, review, and negotiate a variety of commercial contracts, including client, distributor, and service agreements, to ensure agreements meet management/corporate objectives.
• Advise, counsel, and report to management on general legal and regulatory risks, including FDA regulations and other regulations specific to Medical Device companies.
• Create strategies to shorten the negotiating process and make changes and clarifications to the earlier model agreements that are the subject of ongoing negotiations.
• Assist clients (manufacturers and distributors) in understanding the territorial rules that apply to the importation of medical equipment.
• Help clients resolve problems associated with the importation of medical devices to smooth internal operational processes.
• Facilitate the operations team in creating the relevant letters and contracts to reduce risks associated with importation and logistics.
• Protect the company from a legal standpoint in communications and meetings with clients in dispute matters.

Finance Support:

• Keep up to date with business finances and foreign laws regarding exchange rates, taxes, and payment concerns.
• Respond to clients’ queries on financial matters pertaining to contracts.
• Advise the internal team on legal queries and actions to take in dispute or clarification circumstances.
• Be well-versed in company laws, including taxes and intercompany transactions.
• Work with the team on finance-related updates, including drafting or amending contracts.
• Assist the team in issuing legal letters or other documents to internal employees, government agencies, suppliers, clients, or any parties as required.

Administrative Support:

• Work with all internal teams on a regular basis to review contracts and improve processes to protect the company.
• Revise strategies for red-flag issues to prevent matters from going to court.
• Assist the HR team with employment issues by drafting revised employment contracts and understanding labor laws.
• Prepare and execute various training sessions to educate and improve compliance awareness for internal departments.
• Attend meetings with clients, including dispute matters, to provide legal standing and rights of the company.