Contract Enablement Senior Analyst

Job Summary

Entity: Finance

Job Family Group: Procurement & Supply Chain Management Group

Job Description: The Contract Enablement Senior Analyst will support and enable Contract Enablement for 3rd party suppliers and the end-to-end contract management life cycle review, inclusive of the following activities:

Contract Enablement

• Support in validating and reviewing contracts, providing assurance by timely implementing them in accordance with BP Procurement guidelines and policies.

• Perform contract quality compliance for contracts to mitigate risk and ensure audit compliance before operationalizing in Ariba.

• Provide feedback to Procurement on any contractual ambiguities.

• Support in contract enabling, compilation, and ensure relevant appendices or exhibits are appended.

Contract Creation

• Facilitate the signature process for contracts, amendments, and variations.

• Ensure storage and documentation of contract-related documents in ARIBA.

• Support in facilitating transactional systems in accordance with the nominated buying channel.

• Operationalize contracts within the appropriate systems.

• Ensure completion of P2P data before handing off for purchasing operations.

Contract Validation

• Amend contract headers, contract workspace, and ensure contract compliance in ARIBA.

• Monitor, analyze, and ensure compliance with contracts.

• Ensure the appropriate changes or notices are made.

• Handle amendments, notifications, change orders, variations, and terminations in a timely manner.

Contract Close Out and Exit

• Ensure contracts are accurately closed out and terminated in ARIBA.

• Archive documents to ensure legal compliance.

• Analyze and share lessons learned where required.

Stakeholder Engagement & Communication

• Collaborate with various internal partners including the Category/Sourcing team, Procurement Operations, Supplier Enablement, and Master Data Management team; and third parties including BPO.

• Participate and contribute to discussions and meetings, providing advisory support when operationalizing contracts in the Ariba system for global customers from multi-cultural backgrounds.

Others

• Support in the migration of company contracts from the legacy system into ARIBA.

Experience:

• 8 years or more of working experience including Procurement and Supply Chain.

• Must be able to work in UK/US Shift.

• Experience with Source-to-Pay processes and systems.

• Experience in ARIBA or other e-procurement tools and deployments of similar scope and scale.

• Extensive knowledge and application experience with contract terms and conditions.

• Knowledge of procurement – contract operationalization, contract review, and daily contract management.

• Experience working with global and virtual teams.

Expertise:

• Proficient and strong interpersonal skills (both written & verbal) in English and Mandarin.

• Excellent analytical and problem-solving skills.

• Strong customer management and influencing skills.

• Ability to work independently and proactively resolve issues.

• Role may require occasional hours outside of standard business hours to join calls with global/overseas teams.

• Contractually and commercially risk-averse.

Benefits:

• A company culture that respects diverse and unified teams, where achievements are valued and fun is encouraged.

• Possibility to join social communities and networks.

• Learning and development opportunities to craft your career path.

• Life and health insurance, medical care package, and many other benefits.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.

Travel Requirement: No travel is expected with this role.

Relocation Assistance: This role is not eligible for relocation.

Remote Type: This position is a hybrid of office/remote working.

Skills: Agreements and negotiations, Analytical Thinking, Building sustainability, Category spend profiling, Category Strategy, Commercial Acumen, Communication, Cost modelling, Decision Making, Digital fluency, Market Analysis, Negotiation planning and preparation, Sourcing strategy, Stakeholder Management, Supplier Selection, Sustainability awareness and action, Value creation and management.