Commercial Contracts Manager

Job Responsibilities:

1. Contract Development: Work closely with the Engineering department to identify contractual needs, develop contract templates, and create terms and conditions that align with the organization’s goals and legal requirements.
2. Negotiation: Negotiate with external parties, such as vendors, suppliers, or clients, to establish mutually agreeable terms and conditions while maintaining positive relationships.
3. Contract Review: Carefully review contract documents to ensure accuracy, completeness, and compliance with legal regulations, including analyzing contractual obligations, terms of payment, deliverables, and associated risks.
4. Risk Assessment and Mitigation: Identify and assess potential risks and liabilities within contracts, collaborating with legal and compliance teams to minimize risks and include appropriate clauses.
5. Contract Execution: Oversee the execution process, ensuring that all parties fulfill their obligations as outlined in the agreement. Track deadlines, deliverables, and milestones to ensure timely performance.
6. Contract Administration: Maintain contract documentation and databases, tracking contract expiration dates, renewals, and amendments, and handling any contract-related inquiries or disputes.
7. Relationship Management: Foster positive relationships with stakeholders involved in the contract process, such as clients, vendors, legal teams, and internal departments, ensuring effective communication and collaboration.
8. Compliance and Legal Awareness: Stay updated on relevant laws, regulations, and industry standards to ensure contracts are compliant, working closely with legal advisors to address any legal concerns.
9. Performance Evaluation: Conduct periodic evaluations to assess contract performance, identify areas for improvement, and drive value optimization.

Other Responsibilities:

• Preparation of requests for proposals, bid documents, and tender notices for the procurement of works, goods, and services.
• Monitoring the tendering processes for the organization.
• Evaluation of bids and proposals from bidders and contractors.
• Contract negotiation and preparation.
• Ensure contracts are executed per corporate guidelines.
• Oversee changes in scope and modify contracts accordingly.
• Assessment and analysis of risks, implementing risk mitigation measures.
• Visit client sites and meet with business partners.
• Prepare progress reports for various stakeholders.
• Successfully close contracts and issue completion certificates to contractors.
• Record lessons learned and suggest future modifications to existing policies.
• Dispute resolution and representation in arbitrations and court cases.
• Impart training to other contract management professionals.

Skills Required for the Job:

1. Negotiation and Communication Skills
2. Analytical and Problem-Solving Skills
3. Attention to Detail
4. Project Management Skills
5. Software Proficiency
6. Professionalism and Ethics

Company Overview:

Affinity Offshore (AOS) specializes in the design of marine & offshore living quarters, carrying out projects in Europe, Asia, USA, Mexico, and West Africa, ranging from full architectural detailing to offshore surveys and renovations.

Company History:

Affinity Offshore Sdn Bhd, incorporated in Kuala Lumpur, Malaysia, in 2012, has offices in East & West Malaysia, UK & Qatar. The company has a highly experienced team that provides high-quality design work for complex projects at competitive rates.

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