Assistant Vice President – Project & Design

About Valiram

Valiram is a retail company founded in 1935. The company has expanded to become a global retail industry with 520+ locations in 10 different countries. By 2027, we will be more than doubling our size to 1200, with an expected 5,500+ employees under Valiram Group. Learn more about us at www.valiram.com

About the Role

As the Assistant Vice President of Project and Design, you will be responsible for leading and overseeing the planning, design, and execution of retail fit-out projects from conception to completion. You will collaborate with internal teams, external stakeholders, and vendors to ensure that projects are delivered on time, within budget, and to the highest standards of quality and excellence. You will ensure the Project & Design team fulfills its obligation to our brand partners and meets and exceeds required metrics as an extension to our brand partners team. As part of the senior management team, you will also portray leadership and strong business acumen to effectively safeguard and promote the best interests of the company.

Key Responsibility Areas:

• Project Management:
• Lead the end-to-end project management process, including establishing project timelines, budgets, and resource allocation. Monitor project progress, identify risks, and implement strategies to mitigate them.
• Collaborate with estimate and purchase in the up-front set up of projects to ensure cost savings and the best contractor for the job.
• Formulate and develop contract terms with contractors.
• Ensure the implementation and compliance of policies and procedures on projects.
• Attend and participate in meetings with contractors and project members.
• Plan and schedule project timelines.
• Facilitate the definition of project scope, goals and deliverables.
• Develop full scale project plans.
• Manage project budget and resource allocation.
• Present reports defining project progress, problems and solutions.
• Implement and manage project changes and interventions to achieve project outputs.
• Project evaluation and assessment of results.
• Maintenance:
• Supervise maintenance issues when they require attention and exceed the capabilities of the operational level to handle effectively.
• Project Accounting:
• Manage project resource allocation.
• Consolidate expenses that took place for each project.
• Address and resolve all billing issues.
• Effective Communication Throughout The Team:
• Effectively communicate all relevant retail project information to superiors and team.
• Maintain effective working relationships with all suppliers, vendors, contractors and principals to ensure successful project completion.
• Supervise The Internal Operations:
• Constantly monitor and report progress, problems and solutions.
• Lend expertise to internal teams and task forces.
• Enforce standard policies and procedures.
• Technical Understanding:
• Provide creative direction and guidance to the design team, ensuring that concepts align with the company’s vision and objectives. Review design proposals, drawings, and specifications to ensure compliance with regulatory requirements and industry standards.
• Understand the implications of different technical choices and guide internal decisions to the best solution for the specific situation.
• Provide Leadership:
• Able to influence and lead.
• Able to delegate.
• Improve staff morale leading to a positive and dynamic working attitude and environment.
• Foster a collaborative and high-performance work environment within the project and design team. Provide mentorship, coaching, and professional development opportunities to team members, promoting continuous learning and growth.
• Other Duties:
• Perform other related functions as instructed or delegated by immediate supervisor or Management from time to time.
• Staff to conduct themselves in a proper and professional manner in compliance with the Code of Business Conduct.

Key Requirements:

• Minimum a Degree in Interior Architecture, Architecture, Interior Design or relevant discipline.
• Possess minimum 15 years of experience in retail fit-out.
• Must have retail fit-out experience in SEA & ANZAC.
• Proven leadership to lead a small team in SEA & ANZAC.
• Proven track record of successfully managing multiple projects simultaneously, from concept to completion.
• Excellent leadership, communication, and interpersonal skills.
• Able to build and maintain good rapport with staff, government bodies and vendors.
• Good interpersonal skills.
• Pleasant personality.
• Proficient in Computer skills and Microsoft Office applications like Excel and Project.
• Able to adhere to tight deadlines and work under pressure.
• Sound financial awareness and business acumen.
• Strong decision making and problem solving skills.
• Strong understanding of construction means and methods.
• Fluent in English, both written and spoken. Knowledge of other languages is an added advantage.