ASSISTANT TO THE C-SUITE

The Executive Assistant to the C-Suite provides high-level administrative and strategic support to the CEO, CHRO, COO, and CBDO. This role requires excellent organizational, communication, and problem-solving skills to ensure the smooth functioning of the executive office.

Responsibilities

• Coordinate and manage schedules, appointments, and meetings for C-Suite executives.
• Proactively resolve scheduling conflicts and prioritize tasks.
• Plan and organize domestic and international travel, including flights, accommodations, and itineraries.
• Ensure cost-effectiveness and adherence to company travel policies.
• Draft, review, and manage email communications, letters, and other documentation.
• Act as a point of contact for internal and external stakeholders.
• Prepare agendas, presentations, and briefing materials for executive meetings.
• Take detailed meeting minutes and follow up on action items.
• Assist in coordinating projects and initiatives involving multiple departments.
• Ensure alignment between the C-Suite and business units on strategic objectives.
• Organize and oversee executive-level meetings, retreats, and company events.
• Ensure seamless execution and effective participation.
• Collect and analyze data or reports required by C-Suite executives.
• Ensure accurate and timely delivery of business updates and dashboards.
• Act as a bridge between the C-Suite and employees to ensure clear and timely communication.
• Handle sensitive information with the utmost confidentiality.
• Manage relationships with key stakeholders, partners, and clients on behalf of the C-Suite.
• Facilitate collaborations and partnerships through proactive communication.
• Streamline processes to enhance efficiency in the executive office.
• Monitor deadlines, approvals, and key deliverables for ongoing projects.

Required Skills and Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Experience: At least 5+ years of experience in a similar role supporting senior executives.
• Technical Proficiency: Skilled in Microsoft Office Suite, project management tools, and communication platforms (e.g., Zoom).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High emotional intelligence (EQ) and discretion in handling confidential matters.
• Adaptability and ability to work under pressure.