Assistant of Private Residence Personal Assistant - Ipoh Perak Based

Assistant of Private Residence Personal Assistant - Ipoh Perak Based

Job Description - Assistant to Personal Assistant (Ipoh, Perak Based)

Summary:
Assistant to Personal Assistant (PA) to the private residence is instrumental in providing personalised administrative and household management support in a well-organised and timely manner, whilst upholding utmost confidentiality, professionalism and discretion. The candidate would provide full support to the Personal Assistant / spouse of the MD in managing the household and home affairs which includes but is not limited to children, nannies, housemaids, drivers and gardeners.

Main Role Responsibilities

1. Organizes and manages day-to-day household chores. This includes home groceries, event planning, children’s appointments, house maintenance and renovation, end-to-end family trips planning and management, foreign workers management and jobs segregation.
2. Plays a pivotal role in a fast-moving household, providing assistance and support while managing a variety of key functions, including keeping track of multiple appointments at the same time.
3. Attend to the house should the family be on trips and manage the family during their trips, including planning and research of accommodation, transportation, meals and activities.
4. In charge of the scheduling of the maids to ensure they perform their duties to the best of their ability.
5. Plan and keep track of any expenses incurred and report back to the employer in forms of records keeping. Ensure any renewal/payment of utilities or warranty periods are being tracked for easy references.
6. Any ad-hoc tasks as requested or assigned from time to time.

PA Capabilities:

1. Ability to anticipate problems and are especially sensitive to issues revolving around the sanctuary of the Director’s home.
2. Handy, organized and disciplined, with high attention to detail, and strong follow-up skills.
3. Experienced with home management skills.
4. Ability to resolve problems.
5. Well-developed project management and people management skills.
6. Communicates well with children, nannies, drivers and other personnel.
7. Has organizational and emotional intelligence.

Job Requirements

1. Candidate must possess at least a certificate in any discipline.
2. Age less than 35 years old.
3. Passionate and keen to serve and work with families with a minimum of 3 years of experience managing households throughout career experience.
4. Fast thinker, high accuracy and meticulous.
5. Strong organizational and excellent communication and interpersonal skills.
6. Able to work in a team and be a great team player.
7. Excellent time management and effective planning.
8. Enthusiastic, self-motivated, with a positive attitude, adopt personality sensitivity, highly accountable, and uphold integrity, professionalism, discretion and confidentiality.
9. Must have own transportation and be willing to travel within Ipoh.
10. Able to converse and write well in English; any 3rd language is an advantage.
11. Willing to be based at the residence in Ipoh Perak during office hours only.
12. Working Hours: Monday to Friday with Saturday half day.

We offer competitive salary along with medical, EPF and Socso as per the statutory requirements.