Job Description
Recruitment
- Manage the full recruitment lifecycle, including job posting, candidate sourcing, screening, interviewing, and onboarding.
- Develop and maintain relationships with recruitment agencies and other sourcing channels.
- Ensure compliance with all relevant employment laws and regulations.
- Maintain accurate and up-to-date recruitment records.
Disciplinary Management
- Handle employee disciplinary cases, including investigations, issuance of warning letters, and conduct disciplinary hearings.
- Provide guidance and support to managers on disciplinary procedures.
- Maintain accurate records of disciplinary actions.
- Ensure fair and consistent application of company policies and procedures.
Payroll Oversight
- Oversee the payroll process, specifically focusing on the checking of overtime submissions within the system during closing periods.
- Ensure accuracy and timeliness of payroll data.
- Address employee payroll inquiries and resolve discrepancies.
- Collaborate with the finance department to ensure accurate payroll reporting.
Purchasing Activities
- Assist in the procurement process, including sourcing suppliers, obtaining quotations, and placing orders.
- Maintain accurate records of purchase orders and invoices.
- Negotiate with suppliers to obtain favorable terms and conditions.
- Ensure compliance with company purchasing policies and procedures.
Compliance Audit
- Participate in HR and purchasing compliance audits, ensuring adherence to relevant laws, regulations, and company policies.
- Assist in the development and implementation of corrective action plans.
- Maintain accurate audit records and documentation.
- Stay up-to-date on changes in HR and purchasing compliance requirements.
Training & Development
- Assist in the identification of training needs and development of training plans.
- Coordinate and facilitate training sessions, workshops, and seminars.
- Maintain training records and evaluate the effectiveness of training programs.
- Support the development of employee development plans.
- Source and manage external training providers when required.
- Assist with onboarding training for new employees
Administration
- Manage general administrative tasks, including office maintenance, supplies procurement, and record keeping.
- Support the development and implementation of HR and administrative policies and procedures.
- Provide administrative support to senior management.
- Assist in the organization of company events and activities.
Requirements
Bachelor's degree in Human Resources, Business Administration, or a related field.
5-6 years of experience in HR and administration.
Strong knowledge of Malaysian employment laws and regulations.
Excellent communication, interpersonal, and problem-solving skills.
Proficiency in MS Office Suite.
Ability to work independently and as part of a team.
Detail-oriented and organized.
Experience with payroll systems and HRIS is a plus.
Experience in coordinating and facilitating training programs is an added advantage.
Key Performance Indicators (KPIs):
- Time to fill open positions.
- Accuracy of payroll processing.
- Effectiveness of disciplinary actions.
- Compliance audit results.
- Efficiency of purchasing processes.
Training program effectiveness and employee participation.