Assistant Finance Manager (Fixed Asset)

About Valiram

Valiram is a retail company founded in 1935. The company has expanded to become a global retail industry with 520+ locations in 10 different countries. By 2027, we will be more than doubling our size to 1200, with an expected 5,500+ employees under Valiram Group. Learn more about us at www.valiram.com.

Valiram Brands

• Beauty (Victoria’s Secret, Bath & Body Works, Rituals, Molton Brown).
• Fashion (Michael Kors, Steve Madden, Tory Burch, Chloe, MLB Korea, Giuseppe Zanotti, Charles & Keith, Pedro etc)
• Accessories (Swarovski, Mont Blanc)
• Travel Retail (Hermes, Bvlgari, The Flying Emporium, Coach, Polo Ralph Lauren, Lacoste, Beaute Love, Ion Gizmos, Candy Party, Wear + When, Tumi).
• F&B (Bacha Coffee, Quivo, Godiva, TWG Tea, Laderach, Candy Party).
• Watches (Swiss Watch, Tudor, Rolex, Cartier, Tissot, Zenith, Bell & Ross, Breitling, Blancpain, Omega).

At the office: Valiram HQ is located 10 minutes to Pavilion and 5 minutes to KLCC. We offer flexibility in working schedules depending on our employee’s lifestyle preferences. Access to our staff only cafe with a view of the city to price friendly food options. We celebrate diversity with 32 nationalities spread across our team. To embrace this diversity, we celebrate the various festivities all year round such as Hari Raya, Malaysia Day, Chinese New Year, Deepavali and Christmas. You can engage in various activities monthly including badminton, hiking, running and language class and meet other employees from across our brands and head office. All activities are free of charge!

Key Areas of Responsibilities:

• Ensure Project’s PORF to be issued as pre-agreed deadlines.
• Ensure Project’s PORF corresponding to requisition and supported by relevant documents.
• Ensure Project’s invoice to be processed as pre-agreed deadlines.
• Ensure Project’s invoice corresponding to purchase order/quotation and obtain approval for invoice. Liaise with tax team (tax treatment), AP team (system approval) and banking team (payment) when processing invoice to ensure invoice compliance with tax rule & being paid.
• Monitoring progress of PORF/Invoice & ensure approved PORF/Invoice being forwarded to PO/Banking team for processing PO/payment.
• Ensure to request issuance of AR inter-co billing & capture AP Inter-Co billing on timely basis.
• Ensure allocation of accounts information for logistics invoice related to PPE on timely basis.
• Prepare PCS & reviewing PCS prepared by AE & SAE as pre-agreed deadlines.
• Ensure PCS Master List with updated status.
• Ensure weekly project payment list prepared as pre-agreed deadline.
• Ensure Payment Master Plan prepared as per-agreed deadline.
• Assist in preparing & reviewing Written Off Schedule/ Disposal Schedule/Capital Allowance Schedule as pre-agreed deadlines.
• Liaise with Project team & PPE Vendor for invoice/payment related matter.
• Ensure Monthly Balance Sheet Schedule, FAR & depreciation are ready as preagreed deadlines.
• Ensure capital contribution/reimbursement being claimed against brand/landlord/third party.
• Ensure Fit-Out deposit schedule/Provision For Make Good Asset schedule being prepared as per pre-agreed deadline.
• Ensure Fit-Out deposit being refunded.
• Provide full cooperation to external and internal auditors during audit of company accounts.
• Ensure the process and procedure are well adhered.
• Assists in Ad Hoc work.

Position Specification:

Education: Minimum a degree in any discipline.

Professional Experience: Minimum 2-4 years of experience in Fixed Asset

Personal Attributes:

• Good interpersonal skills
• Pleasant Personality
• Excellent communicator
• Proficient in computer skills

Languages: Fluent English and both in written and spoken. Knowledge of other language is added advantage.

Why work for us?

We’re more than just a job; we’re a place where you can develop your skills, collaborate with a fantastic team, and have fun along the way! Here’s why you’ll love working with us:

Level Up Your Career:

• Upskill at Your Pace: Our comprehensive online training platform offers courses in communication, leadership, Excel, and more – investing in your growth.
• Proven Development Track: Last year alone, we conducted 150 trainings and empowered 65% employees to develop their skills and competencies, paving the journey to career growth and advancement.

Fun & Vibrant Workplace:

• Engaged & Connected: We host numerous employee engagement activities like VClub to build connections and a strong sense of community.
• Celebrate Together: We value cultural traditions and celebrate major national festivals with the whole team!
• Express Yourself: Enjoy the freedom of a fashionable dress code.

At our HQ Office you can enjoy:

• Convenient & Delicious: Enjoy the perk of an in-house cafe serving delicious meals at subsidized prices, so you can fuel your day without breaking the bank.
• Effortless Travel: Our office is conveniently located within a 10-minute walk from public transportation, making your commute a breeze.
• Parking Made Easy: Need to drive? No worries! We offer ample parking in nearby locations.

Rewarding Benefits:

• Shop Like an Insider: Employees can enjoy staff purchase discounts up to 30% for all the brands we cover, as well as friends & family sale annually.
• Life Balance & Support: We offer a comprehensive benefits package including Birthday Leave, Hospitalization Leave, Study Leave, Calamity Leave, Compassionate Leave, Maternity/Paternity Leave, and Marriage Leave, to support you throughout life’s stages.