Assistant Admin Manager

The Assistant Admin Manager is responsible for ensuring the smooth operation of day-to-day administrative activities at the branch office. This role involves coordinating customer interactions, handling delivery logistics, issuing purchase orders, and managing inventory levels. The ideal candidate will be detail-oriented, possess strong organizational skills, and be able to manage multiple tasks efficiently.

Key Responsibilities

1. Customer Coordination:
   1. Serve as the primary point of contact for customer inquiries and orders.
   2. Coordinate with customers to schedule and confirm delivery dates and times.
   3. Address customer concerns and resolve issues promptly to maintain a high level of customer satisfaction.
2. Delivery Coordination:
   1. Liaise with logistics teams and third-party delivery services to ensure timely and accurate deliveries.
   2. Monitor the delivery process and provide updates to customers and internal teams as needed.
   3. Manage delivery documentation and ensure all records are accurate and up to date.
3. Purchase Order Management:
   1. Issue and process purchase orders for office supplies, inventory, and other materials as needed.
   2. Coordinate with suppliers to ensure timely delivery of goods.
   3. Track purchase orders and follow up on any discrepancies or delays.
4. Inventory Management:
   1. Maintain accurate inventory records, including stock levels, orders, and reorders.
   2. Conduct regular inventory checks and audits to ensure accuracy.
   3. Manage stock replenishment processes to avoid shortages or overstocking.
   4. Work with the finance team to reconcile inventory discrepancies.
5. Administrative Support:
   1. Provide general administrative support, including managing office supplies, handling correspondence, and maintaining office records.
   2. Assist in preparing reports, presentations, and other documents as needed.
   3. Ensure compliance with company policies and procedures.
6. Office Management:
   1. Maintain a clean, organized, and efficient office environment.
   2. Manage office equipment and coordinate maintenance or repairs as necessary.
   3. Support branch staff with various administrative tasks as required.

1. Diploma or Degree in Business Administration, Office Management, or a related field.
2. Proven experience in an administrative or office management role, preferably within a similar industry.
3. Strong organizational and multitasking abilities.
4. Excellent communication and interpersonal skills.
5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
6. Experience with inventory management software is a plus.
7. Ability to work independently and as part of a team.

Interested candidates please submit your application through Jobstore.