Assistant, Admin (Kuala Lumpur)

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Job Responsibilities

• Support to HOD: Assist the Head of Department (HOD) in managing meeting schedules and coordinating with other departments or solicitors on legal matters.
• Legal Document Preparation: Draft memos, letters, and other documents related to corporate and litigation matters.
• Conveyancing Support: Liaise with relevant departments to compile sub-sale documents, such as the Memorandum of Transfer (MOT), and prepare memos for company secretary approval if needed.
• Administrative and Document Management: Handle administrative tasks, including travel arrangements, collecting and organizing incoming documents, managing office supplies, and booking meeting rooms. Maintain and organize legal documents by scanning, storing, and filing them appropriately.
• Legal Fee Monitoring: Track and monitor solicitors' legal fees for corporate and litigation cases as required.
• File Management: Organize and maintain filing systems for corporate, litigation, and conveyancing records.
• Additional Support: Perform other tasks as assigned by the HOD or Legal Team.

Job Requirements

• Minimum SPM or equivalent. A diploma or degree in business, law, or related fields is a plus.
• At least 3 years in a legal or administrative role. Background in law firms or corporate legal departments is an advantage.
• Preferably with experience in legal or administrative support. Knowledge of conveyancing, corporate law, or litigation is helpful.
• Proficient in typing and Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail.
• Good written and verbal communication.
• Professional and courteous in client and colleague interactions.
• Reliable, deadline-oriented, and proactive in solving problems.

How do your skills match this job?

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an administrative assistant?

UEM Edgenta is the region’s leading Asset Management & Infrastructure Solutions company. We are listed on Bursa Malaysia (KLSE: EDGENTA) with a clear vision to Optimise Assets and Improve Lives.

We promise the Edgenta Way of delivering quality services to our clients by going beyond standards and offering technology-based solutions as a promise of efficiency, anchored upon a mindset to ensure safety across our operations for the benefit of all our stakeholders.

Our expertise covers Healthcare Support and Property & Facility Solutions within our Asset Management segment, and Infrastructure Services, along with Asset Consultancy within Infrastructure Solutions. We offer our clients a full suite of services throughout their asset life cycle, which includes consultancy, procurement and construction planning, operations and maintenance, as well as optimisation, rehabilitation and upgrades.

UEM Edgenta is currently present in Malaysia, Singapore, Indonesia, Taiwan, India and the United Arab Emirates.