Analyst, Procurement Assurance

The Analyst, Procurement Assurance is responsible:

• For planning, organizing, assisting, and controlling the execution of Contract & Procurement Planning and Control, System throughout the Contracting and Procurement life cycle from Budget to Procure and Procure to Pay processes in accordance with Company’s Contracting & Procurement (C&P) Model within the boundary of Company’s Norms and Petronas PPS to ensure compliance and mitigate any Non-Cost Recoverable (NCR) risks.
• This is an individual contributor role and requires interfacing cross-functionally within the organization, Petronas, and Functional Team in HM.

• Budget to Procure (B2P) Process Delivery – Assist to consolidate business requirements periodically from CP Delivery Teams supporting assigned Business Function/s with some challenges and support as input for Annual Contracting Plan (ACP). Provide Data, Process and System support for contract handover and Contract Kick-off meetings for Buyer and Contract Holder (CH). Assist in monitoring contract requirements at service commencement (BG/PG/Insurances etc.) to ensure they are obtained, validated, and centrally filed.
• Procure to Pay (P2P) Process Delivery – Provide support to the Category Team’s delivery of Maximo Contract & PO/RO & Contract Certification Process to ensure compliance with Company’s procedure and PPS. Support the buyer/senior buyer in any commercial negotiations.
• Demand Management – Provide support to the Category Team’s delivery of Maximo Contract & PO/RO & other processes to ensure compliance with Company’s procedure and PPS. Control all system access and review users’ access regularly.
• Resource Planning – Assist to match demand and available resources effectively, identify gaps, and address them appropriately. Manage resources optimally to meet demand without compromising safety, efficiency, cost-effectiveness, and full compliance.
• Company’s Tender Committees (TCs) – Assist TC Secretary in organizing or scheduling meetings as defined tasks aligned with Company policy/procedures and aligned with PPGUA/PPS requirements. Ensure alignment of internal governance on pre-award as control measures to ensure compliance and commercial value creation for the company and Joint Venture (JV) Partners.
• Governance and Assurance – Assist in preparing the functional periodical self-assessment to assure compliance with Budget to Pay (B2P) processes against requirements set in PPS and Company’s guidelines. Assist in all audit activities being attended on time and ensure all documents are vetted and reviewed before sharing with auditors.
• System & Reporting – Provide support to Sr Analyst on Team’s delivery of Internal and external reporting to ensure compliance with Company’s procedure and PPS. Conduct Procurement refresher training and ERP System training as and when required.
• Performance Management – Assist in consolidating functional performance including analyst output of defined performance measures by the CP. Assess and identify gaps against expected performance outcomes and implement improvement measures.
• Continuous Improvement (CI) – Prepare & provide data and support in the implementation of identified and agreed CI initiatives from sequential phases of Define, Measure, Analyze, Improve, and Control.
• Stakeholder Management – Assist senior analyst in identifying relevant internal and external stakeholders, develop and update Team’s stakeholder engagement plan on an annual basis if required. Gather feedback on its effectiveness and assist in the implementation of improvement measures.
• Talent Management – Gather, consolidate, and track core and technical competencies with the Company Job Competency profile (JCP), analyze gaps, and propose/agree close-gap measures. Ensure self-development needs are addressed in the Training Plan for talent health.

• Possess at least a bachelor’s degree in Procurement, Business, IT, Statistics or any relevant discipline from recognized universities/academic institutions.
• Possess at least a Diploma of any discipline with not less than 8 years relevant experience in PSC environment.
• Possess at least five (5) years’ experience in the PSC environments or Oil & Gas Industry.
• Experience in Oil & Gas services company is an added advantage.

• Contract Development (Aware)
• Negotiation (Aware)
• Risk Management in Procurement (Aware)
• Relationship Management (Aware)
• Market Analysis and Intelligence (Aware)
• Strategy Development (Aware)
• Tender Processes (Learn)
• Procurement processes and System (Learn)
• Contract Execution Support (Aware)
• Supplier Performance Monitoring (Aware)

• Introduction to Logistics Activities in E&P (Aware)
• Introduction to Drilling and Completion Activities (Aware)
• Introduction to Facilities and Operations Activities (Aware)
• Introduction to G&G Activities (Aware)