Analyst, Procurement Assurance

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Analyst, Procurement Assurance

Posted On: December 2, 2024
Location: Kuala Lumpur
Job Function: Contracts & Procurement
Employment Type: Permanent

The Analyst, Procurement Assurance is responsible:

• For planning, organizing, assisting, and controlling the execution of Contract & Procurement Planning and Control, System throughout the Contracting and Procurement life cycle from Budget to Procure and Procure to Pay processes in accordance with Company’s Contracting & Procurement (C&P) Model within the boundary of Company’s Norms and Petronas PPS to ensure compliance and mitigate any Non-Cost Recoverable (NCR) risks.
• This is an individual contributor role and requires interfacing cross-functionally within the organization, Petronas, and Functional Team in HM.

KEY ACCOUNTABILITIES

• Budget to Procure (B2P) Process Delivery – Assist to consolidate business requirements periodically from CP Delivery Teams supporting assigned Business Function/s with some challenges and support as input for Annual Contracting Plan (ACP) where in place. Provide Data, Process and System support for contract handover and Contract Kick-off meetings for Buyer and Contract Holder (CH). Assist in monitoring contract requirements at service commencement (BG/PG/Insurances etc.) are obtained, validated, and centrally filed.
• Procure to Pay (P2P) Process Delivery – Provide support to the Category Team’s delivery of Maximo Contract & PO/RO & Contract Certification Process to ensure compliance with Company’s procedures and PPS. Support buyers/senior buyers on any commercial negotiations.
• Demand Management – Provide support to the Category Team’s delivery of Maximo Contract & PO/RO & other processes to ensure compliance with Company’s procedures and PPS. Support buyers/senior buyers on any commercial negotiations. Provide support for any Maximo & ERP system changes, implementations, and migration if required. Control all system access and review users’ access regularly.
• Resource Planning – Assist to match demand and available resources effectively, identify gaps, and address them appropriately. Assist to manage resources optimally to meet demand without compromising safety, efficiency, cost-effectiveness, and full compliance.
• Company’s Tender Committees (TCs) – Assist TC Secretary in organizing or scheduling the meeting as defined tasks aligned with Company policy/procedures and aligned with PPGUA/PPS requirements. Ensure alignment of the internal governance on pre-award as control measures to ensure compliance and commercial value creation for the company and Joint Venture (JV) Partners. Assist Sr Analyst in managing the administration of TC booking and calendar invites to ensure the effectiveness of the internal governance on Pre-Awards as control measures to ensure compliance and commercial value creation for the company and Joint Venture (JV) Partners.
• Governance and Assurance – Assist in preparing the functional periodical self-assessment to assure compliance with Budget to Pay (B2P) processes against requirements set in PPS and Company’s guidelines. Assist to manage resources optimally to meet demand without compromising safety, efficiency, cost-effectiveness, and full compliance. Assist in the implementation of applicable procedures and guidelines and affect compliance with statutory and legislative requirements to ensure conformance to the established Limits of Authority (LOA) to safeguard Company interest, image, and reputation. Assist in all audit activities being attended on time and all documents being vetted and reviewed before sharing with auditors. Monitor and report on Audit closeout and monitor NCRs.
• System & Reporting – Provide support to Sr Analyst on Team’s delivery Internal and external reporting to ensure compliance with Company’s procedures and PPS. Provide support for any Maximo & ERP system changes, implementations, and migration if required. Control all system access and review users’ access regularly. Conduct Procurement refresher training and ERP System training as and when required.
• Performance Management – Assist in consolidating functional performance including analyst output of defined performance measures by the CP. Assess and identify gaps against expected performance outcomes and implement improvement measures.
• Continuous Improvement (CI) – Prepare & provide data and support in the implementation of identified and agreed CI initiatives from sequential phases of Define, Measure, Analyze, Improve, and Control.
• Stakeholder Management – Assist senior analyst in identifying relevant internal and external stakeholders, develop and update Team’s stakeholder engagement plan on an annual basis if required. Assist Sr Analyst in gathering feedback on its effectiveness by obtaining structured and formalized stakeholders’ feedback and assist in the implementation of improvement measures.
• Talent Management – Gather, consolidate, and track core and technical competencies with the Company Job Competency profile (JCP), analyze gaps and propose/agree close-gap measures. Ensure self-development needs are addressed in the Training Plan for talent health. Ensure self-development needs are addressed in the Training Plan to ensure the health of talent in Team with adequate succession planning for functional continuity.

REQUIREMENTS AND QUALIFICATIONS

• Possess at least a bachelor’s degree in Procurement, Business, IT, Statistics, or any relevant discipline from recognized universities/academic institutions.
• Possess at least a Diploma of any discipline with not less than 8 years of relevant experience in PSC environment.
• Possess at least five (5) years of experience in the PSC environments or Oil & Gas Industry.
• Experience in Oil & Gas services company is an added advantage.

Core Competency

• Contract Development (Aware)
• Negotiation (Aware)
• Risk Management in Procurement (Aware)
• Relationship Management (Aware)
• Market Analysis and Intelligence (Aware)
• Procurement processes and System (Learn)
• Contract Execution Support (Aware)

Technical Competency – Relevant Category Management whichever is relevant for the role:

• Introduction to Logistics Activities in E&P (Aware)
• Introduction to Drilling and Completion Activities (Aware)
• Introduction to Facilities and Operations Activities (Aware)
• Introduction to G&G Activities (Aware)

Definition:

Aware – Able to identify and describe key concepts
Learn – Able to use, apply and distinguish principles, theories, tools, and practices with supervision

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Hibiscus Petroleum Berhad (Hibiscus Petroleum) is Malaysia’s first listed independent oil and gas exploration and production company.

Our key activities are focused on monetising producing oilfields and growing our portfolio of development and production assets in areas of our geographical focus: United Kingdom, Malaysia, Australia, and Vietnam.

As an operator of offshore oil and gas producing fields, our efforts are focused on enhancing operational efficiencies to safely deliver high-margin production from our assets. Our growth strategy in the current oil and gas market is to leverage on opportunities that are present within our portfolio of existing assets and make quality acquisitions on a selective basis, thus delivering sustainable returns to our shareholders.

We are committed towards upholding high standards of safety and environmental management. We also prioritise corporate governance, whilst expanding our business on strong technical and commercial foundations.

Hibiscus Petroleum is headquartered in Kuala Lumpur, and our securities are listed on the Main Market of Bursa Malaysia Securities Berhad and is a constituent on the FTSE4Good Bursa Malaysia index. Hibiscus Petroleum securities have been classified as being Shariah-compliant by the Shariah Advisory Council of the Securities Commission of Malaysia.