Analyst, P2P Payment

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose – to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Purpose:

• Perform processes associated with third party vendor payment activities.
• Manage and partner with business counterparts to drive process governance; and ensure compliance with applicable policies, procedures and controls for the disbursement function.
• Timelines and quality meet the agreed service levels and target.
• May support and actively participate in larger projects or the improvement to existing processes and solutions.
• Anticipate and respond to customer requirements in a timely manner.

Key Responsibilities & Deliverables:

• Manage Payment activities in an efficient manner to ensure compliance with relevant policies, procedures, systems, and financial controls.
• Create payment proposals based on the payment calendar and ensure payment is released within specified timelines and process expense reimbursements in accordance with internal control standards, policies and procedures.
• Reconcile initial payment proposal, rectify disputes, and take necessary approvals prior to the final run.
• Conduct payment proposal reconciliation, fund analysis, and availability.
• Coordinate with the Treasury department to ensure availability of funds.
• Resolve disbursement issues in a timely manner and ensure all queries are dealt with correctly and efficiently.
• Recognize and solve non-standard problems within the team. Assist peers in troubleshooting activities within the work unit or work collaboratively with other teams to resolve issues relevant to the Disbursement function or raise issues that may impact customer satisfaction.
• Support process governance including regular reporting and analysis to key stakeholders – communicate with internal stakeholders on a regular basis to discuss operational issues and key metrics.
• Support delivery of Service Level Agreements (SLA) and Key Performance Indicators (KPI) targets.
• Support General Accounting’s month-end/year-end closing procedures including AP reconciliations and accruals, Sarbanes Oxley (SOX) compliance, and financial audits.
• Support internal and external auditors during audits and other data inquiries.
• Complete tasks and meet all compliance-related requirements, including audit requests, SOX Control, and adherence to Elanco policies and procedures with minimal supervision.
• Actively support or participate in any project related to system enhancement and process improvement with influence on accuracy, efficiency, and compliance to the payment process.
• Provide or may lead key improvements to existing processes.
• Undertake other tasks that may be assigned from time to time, as required by Elanco Management.

Skills & Capabilities:

• Requires comprehensive knowledge, understanding, or some specialization of Disbursement activities and relationship with the business.
• Meticulous attention to detail and strong analytical skills.
• Effectively prioritize and complete assigned functional tasks and other deliverables under minimal supervision.
• Anticipate and respond flexibly and empathetically to customer needs and effectively manage their expectations.
• Able to make decisions within procedures and policies that impact a team or recognize and identify typical or non-standard issues that may occur in their own work unit or affect the team.
• Able to assist peers in solving typical or non-standard problems of their own work units.
• Challenge the status quo and recommend alternative solutions to improve existing processes or solutions and actively work with relevant stakeholders to drive improvements.
• Positive working attitude with a high degree of initiative and adaptability to change.
• Operational awareness of all applicable US SOX & operational controls in own work unit and ability to demonstrate a strong compliance-oriented mindset.
• Good interpersonal and influencing skills as frequent communication with stakeholders from various departments is required.

Requirements:

• Diploma/Degree in Finance/Accounting, Business Administration with 5 years of related industry experience or equivalent in Disbursement or other accounting functions in an MNC or Shared Service.
• Comprehensive knowledge and understanding of the Purchase to Pay processes, specifically Requisitions, Purchase Orders, 2-3 way match, payment types and methods, vendor management requirements, VAT taxes, etc.
• Intermediate knowledge and experience of operating ERP System - SAP Module and MS Office Tools, particularly Excel, PowerPoint, and Outlook. Experience using the ServiceNow or ARIBA modules is a plus but not required.
• Experience in supporting low to medium complexity tasks and participating in small to medium size project initiatives.
• Lean/Six Sigma exposure or equivalent desired.
• Progressive mindset and aptitude in learning and adapting to technology and productivity tools.
• Proficient in English is mandatory; multi-lingual is required if you support Japan, Korea, Taiwan, China, Thailand, and Vietnam.
• Additional hours at critical times (e.g., month-end) may be required. Also, on an exceptional basis, the role may require work on public holidays.
• Support shift duty on a rotational basis according to business needs.

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status.