Administrator (Event Management & Procurement) - Administrative

Line of Service
Internal Firm Services

Industry/Sector
Not Applicable

Specialism
IFS - Administration

Management Level
Administrative

Job Description & Summary
A career in Administration and Secretarial Services, within Internal Firm Services, will give you the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

• Provide professional administrative support.
• Act as a liaison between the people they support and the rest of the functions in the firm.
• Manage diaries, work with Central Travel Assist (CTA) team on travel arrangements, claims submissions, meeting coordination support, follow up on matters as requested by the people they support, event coordination with Central Events Assist (CEA) team, monitor driver matters (where relevant), liaise with Internal Firm Services (IFS) support teams e.g. Facilities & Services, Human Capital, IT, etc on administrative matters, e.g. replenishment of pantry items, Partners & Directors leave matters, toner/paper for printers, etc, and general administrative tasks as they emerge.
• Act as a liaison between Central Procurement Assist (CPA) Key Buyers, Budget Owners (requesters) and Finance Accounts Payable.
• Negotiate with vendors/suppliers.
• Organise and safekeep documentation via vendor management platforms/tools, maintain current vendor profiles.
• Process purchase requisitions, purchase orders, receipts, payment submissions and respond to order issues.
• Process Third Party Vendor/Supplier onboarding process.
• Research support and information gathering to keep catalogue of suppliers current and relevant.
• Coordinate presentation slides, proposals and client deliverables.
• Provide backup for peers and perform their scope when needed.
  
  

To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Conduct self in a professional manner and take responsibility for work and commitments.
• Flex approach to meet the changing needs of teams and clients.
• Identify and make suggestions for improvements when problems and/or opportunities arise.
• Learn about changing business needs and consider the impact on services provided.
• Take action to stay current with new and evolving technology.
• Handle, manipulate and analyse data and information responsibly.
• Communicate with empathy and adapt communication style to meet the needs of the situation and audience.
• Anticipate the needs of others and take appropriate action.
• Embrace different points of view and welcome opposing and conflicting ideas.
• Uphold the firm's code of ethics and business conduct.
  
  

• Degree/Diploma in Supply Chain Management/Business Administration/Events Management.
• At least 1 to 3 years of experience in a procurement/procurement related scope.
• Preferably have worked in a multinational work environment.
• Excellent organisational skills.
• Can take initiative to resolve issues when they arise.
• Strong computer skills, including working knowledge of Google Suite, Microsoft Suite and Internet.
• Strong oral and written communication skills, both in English and Malay languages.
• Strong negotiation skills/Influential communicator.
• Excellent time management – know how to prioritise to meet deadlines.
• Must be able to work as part of a team with a professional and helpful demeanor.
• Strong customer service skills.
• The role is on a 6-month fixed term contract and can be renewed or converted to permanent subject to performance.
  
  

• Academic certificates and transcripts, from SPM (or equivalent) onwards.
• A copy of your NRIC or passport.
• Recent passport size photo.