Administrative Specialist

About the Company

We are an innovative functional materials and innovative device leader with a company size of 400. We are focused on integrated research and development, manufacturing and sales of EMI shielding materials, thermal interface materials, wave-absorbing materials, and ferrite.

The company owns subsidiaries in Chongqing, Zhejiang with offices around the globe in places such as the United States, Japan, Hong Kong, Taiwan, and now in Malaysia.

Job Responsibilities

1. Document Management: Responsible for organizing, filing, and managing company documents, as well as developing and maintaining document management procedures.
2. Office Management and Logistics Support: Handle daily office emails and phone calls, promptly respond to and manage related matters, and coordinate logistical support needed for office operations.
3. Government Affairs Management: Liaise with relevant government departments, handle government-related matters such as policy consultations, information feedback, and opinion collection.
4. Permit and License Management: Apply for and manage various government licenses, certifications, and approvals, including business licenses, tax registrations, and industry-specific permits.
5. Safety and Health Management: Formulate and implement internal safety and health policies and supervise and assess the company's safety and health practices.

Job Requirements

1. Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
2. Minimum 3 years in administrative roles, office and government affairs management.
3. Familiarity with liaising with government departments, policy consultation, and managing permits and licenses.
4. Strong organizational skills in handling and maintaining company documents, with experience in developing document management systems.
5. Ability to manage daily office operations, including emails, phone calls, and coordinating logistics.
6. Experience in formulating and implementing internal safety and health procedures.
7. High level of accuracy in managing documentation and ensuring compliance with government regulations.
8. Excellent verbal and written communication skills to liaise with internal and external stakeholders.
9. Ability to respond to and resolve office and government-related matters efficiently.
10. Strong time management skills, with the ability to prioritize tasks in a fast-paced environment.
11. Proficiency in office software (e.g., Microsoft Office Suite).

Remuneration

RM 4,000 - RM 5,000